Business and Operations Manager sought for The HistoryMakers, a national African American nonprofit educational/archival institution. This is a newly created position for an organization that is experiencing tremendous growth and seeks to move to the next stage. Annual revenues are $1.5 million. Seek to grow to $3 million annually. The HistoryMakers(www.thehistorymakers.com) is a dynamic 501 (c)(3) not-for-profit organization dedicated to creating an unprecedented national video oral history collection recording the stories of both well known and unsung African American HistoryMakers. The goal over the next five years is to record 3200 video oral history interviews to supplement the 1800 interviews that have been already recorded and to expose this unique collection to the public through strategic media, corporate, technology, academic and community partnerships. The HistoryMakers¡¯ programs include video oral history interviews, The HistoryMakers Education Institute, a public archive/special collections library, The HistoryMakers Speakers Bureau and plans for an interactive digital archive. The HistoryMakers website generates currently 4-6 million hits(150,000 discreet users) per month.
The Business and Operations Manager will report directly to the Founder & Executive Director. The person hired must have 3-4 years of start up, non profit or business management experience. Prior experience managing a large scale project, a video production or events company with minimum resources preferred. Must have strong business, IT, project management, human resources, volunteer management and database skills. A background in IT, systems, business or nonprofit management preferred.
COMPETENCIES
AFFECTIVE:
This individual must demonstrate a commitment to the mission of The HistoryMakers and the ability to function well in a mission-oriented organization with a sense of urgency and ethics. This individual must be also able to work effectively with the Executive Director.
BEHAVIORAL:
1. Strong analytical mind and entrepreneurial approach to nonprofit management.
2. Demonstrated ability to manage projects, priorities and programs in a constantly changing environment.
3. A communications and management style that works effectively in a demanding environment and yet fosters a spirit of cooperation and mission.
4. A ¡°get the job done¡± attitude.
5. Ability to direct and manage a diverse team of people, including volunteers and interns with varying degrees of ability.
6. Ability to multi-task within a deadline-oriented environment.
7. Proven business and financial management skills and the ability to work within a limited budget and help an organization grow.
EXPERIENCE:
1. A degree in finance, business, engineering, systems, nonprofit management or a related field.
2. Business and project management skills.
3. IT and database management experience.
4. Proofreading and writing skills.
5. Inventory controls and inventory systems.
6. Budgeting and cost controls.
7. Supervising video crews.
8. Recruiting, training and supervising staff, paid contractors, interns and volunteers.
9. Facility management.
10. Setting up regional/satellite operations.
JOB RESPONSIBILITIES:
The Business and Operations Manager is responsible for all office and human resources operations including developing and implementing the organization¡¯s policies and procedures, taking care of the physical plant, developing and implementing project tracking systems, financial reporting and analysis, cost control and quality assurance systems. The Business and Operations Manager is also responsible for extending The HistoryMakers office hours to include evenings and weekends.
This position reports to the Executive Director. His/her duties include:
Financial
¡ñ Ensure strong financial controls and the segregation of duties.
¡ñ Facilitate year¨Cend audit and serve as primary liaison with outside professionals concerning audit, TPA administration and investments.
¡ñ Develop annual and monthly budgets and monthly and annual analysis and reporting.
General and Administrative
¡ñ Maintain general office equipment, systems and processes.
¡ñ Develop and oversee an effective desktop and file management system.
¡ñ Manage all facilities.
¡ñ Oversee all IT activities and support.
¡ñ Manage contracts, leases, policies (insurance) licenses and other legal documents
¡ñ Recruit, train and manage all staff, paid contractors, volunteers and interns.
¡ñ Oversee all database management and support systems.
¡ñ Serve as a project manager and ensure that all deadlines are met
¡ñ Oversee all production and duplication activities.
¡ñ Other duties as assigned from time to time.
Qualifications:
¡ñ B.S degree in business preferred or M.B.A.including 3-4 years of work
¡ñ Excellent business and project management skills.
¡ñ Proficient with business and financial analysis and processes.
¡ñ Excellent oral, written, communications and interpersonal skills.
¡ñ Ability to multi-task while achieving results.
Individual must be proficient with Microsoft Word, Excel, Powerpoint and QuickBooks. It is expected that this individual will be able to maintain excellent and accurate records and analyze issues for the organization and the Executive Director.
Send your resume with references to:
The HistoryMakers
1900 S. Michigan Avenue
Chicago, IL 60616
fax 312-674-1915
jlr@thehistorymakers.com
- Location: The HistoryMakers 1900 S. Michigan Avenu
- Compensation: To Be Determined
- This is at a non-profit organization.
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- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.