craigslist | admin/office jobs in north chicagoland

Office Manager, Administrated Assistant (Crystal Lake)

2009-12-26T14:54:29-06:00

Hours are from 8:30 am - 5:00pm Monday thru Friday with overtime during tax season.
- 1 - 2 years General Office Experience helpful
- Strong computer knowledge/skills (Windows based Operating Systems, Microsoft Word & Excel, Basic computer hardware such as Scanners, Printers, etc.)
-Ability to type 50+ words per minute
- Excellent Written and Oral communication skills (Proper Spelling is a MUST)
- Great Organizational and Time Management skills
- Effectively handle multiple projects; Seeing each project and task through to completion in a timely manner
- Ability to work both Independently or Collectively with other employees
- Friendly, Dependable & Reliable
- Willing to learn and take on new jobs, Ability to multi-task, etc...
- Great customer service skills
- Previous experience in Financial is preferred, but not necessary!

Executive Assistant to Partner (Deerfield, IL )

2009-12-23T15:52:13-06:00

Executive Assistant to Partner at a Leading Financial Services Company

We have an immediate opening for an executive assistant at our Deerfield, IL location.
We are seeking an intelligent, mature, organized, personable, & hard working individual.
Position is 20 hours per week, with strong potential for Full Time development.

-Must be able to multi-task, work well under pressure, and think quickly on their feet.
-Must be a resourceful and creative self-starter with a drive and passion for excellence.
-Must be a responsible, fast learning individual with impeccable interpersonal skills.
-Must possess good judgment and exercise discretion with confidential information.
-Must possess a positive, high-energy, can-do attitude.

Required experience:
3+ years of Administrative experience to upper level management.
College degree preferred.

Duties Include:
-Maintaining team�s progress & spreadsheets in online database
-Maintaining calendar and coordinating appointments
-Serve as the liaison between Partner and Team
-Review applications and provide backroom support for case management
-Help transition new sales team members to the organization
(i.e. operational direction and marketing organization & direction)

Skills and Knowledge:
-Ability to adjust priorities to meet the demands of a fast-paced environment
-Ability to work with minimal supervision
-Strong PC/Internet skills (MS Office: Excel, Word, PowerPoint, Outlook, web browsers, search engines, etc.)
-Ability to work with everyone in a professional and courteous manner.
-Ability work well independently and as a team player.

Duties/expectations of position will grow based on superior performance of candidate.

Interviews will be held on Monday January 4th, 2010

Please forward your cover letter, r�sum�, and contact information to
kaustin@ft.newyorklife.com

Equal Opportunity Employer M/F/D/V

Administrative Assistant (Northbrook, Il)

2009-12-22T22:20:51-06:00

Retired executive looking for experienced computer oriented person.

Responsibilities include:

.Preparing bank deposits on occasion
.Accounts payable including check preparation
.Recording transactions
.Data entry
.Filing, etc.

Requirements:

.Good computer skills, Quickbooks or Quicken, Excel, Word etc.
.detail orientated

The job will be part time, 2-3 days per week or 10-15 hours

Chiropractic Assistant Needed (Glenview)

2009-12-22T10:41:11-06:00

Looking for a POSITIVE and CAREER MINDED person who is CONFIDENT, has exceptional INTERPERSONAL SKILLS, LEADERSHIP qualities and a high level of ENERGY and MOTIVATION! A challenging position that requires organization and the utilization of: common office programs, data entry, assistance with patient care, health insurance verification and interpretation, collections, billing, and most importantly, scheduling. Other duties required to run this office. Some experience in healthcare and ability to multi-task a must. Please email resume to jobs@illinoismultimed.com or fax to 847-998-0934.

Receptionsist needed for CPA/Finance office (Wilmette/Skokie)

2009-12-22T09:45:20-06:00

RECEPTIONIST needed for small CPA/Finance office

General Office / Receptionist position - FT Position Available IMMEDIATELY.

Office hours are from 8:30 am - 5:00pm Monday thru Friday. Located in Northern Suburbs.

DUTIES include: Dictating Correspondence letters/faxes, Answering multi-line telephone system, Maintaining and organizing office files, Greeting clients & customers, Coordinating USPS, UPS & FedEx Shipments, etc...

Requirements:
- 1 - 2 years General Office Experience helpful
- Strong computer knowledge/skills (Windows based Operating Systems, Microsoft Word & Excel, Basic computer hardware such as Scanners, Printers, etc.)
- Ability to type 50+ words per minute
- Excellent Written and Oral communication skills (Proper Spelling is a MUST)
- Great Organizational and Time Management skills
- Effectively handle multiple projects; Seeing each project and task through to completion in a timely manner
- Ability to work both Independently or Collectively with other employees
- Friendly, Dependable & Reliable
- Willing to learn and take on new jobs, Ability to multi-task, etc...
- Great customer service skills
- Previous experience in Accounting is preferred, but not necessary!

Interested in this position?! Please e-mail a copy of your resume to the e-mail address listed below:
jenniferlstapleton@comcast.net

Facilities Coordinator (Northbrook)

2009-12-21T18:07:31-06:00

Coldwell Banker Residential Brokerage is committed to creating exceptional real estate experiences for our customers and communities. We are part of the NRT which has more than 1,000 offices and 64,000 sales associates spanning more than 35 major metropolitan markets throughout the United States.

NRT LLC is the nation's largest residential real estate brokerage company with 1,000 offices, 59,000 sales associates and 8,000 employees operating in 35 major metropolitan areas. NRT, its affiliated companies, marketing partners or joint ventures provide mortgage, title, insurance, escrow, warranty, relocation and concierge services to NRT's family of companies. NRT's commercial operations rank as the 12th-largest corporate-owned commercial real estate brokerage in the United States. In 2006, NRT accounted for more than $193 billion in closed sales volume. NRT (www.nrtinc.com), a subsidiary of Realogy Corporation, operates Realogy's company-owned real estate brokerage offices under the world-renowned brand names of Coldwell Banker, Coldwell Banker Commercial, ERA, Sotheby's International Realty and The Corcoran Group. Realogy is the world's leading real estate brokerage franchisor.

***TO APPLY, PLEASE VISIT WWW.REALOGY.COM AND SEARCH FOR VACANCY IRC20530 - RESUMES SUBMITTED VIA EMAIL WILL BE DISCARDED****

Responsibilities

Facilitate the coordination of leases with Corporate Real Estate in New Jersey.
Generate various reports and compile information for managers.
Retrieve database information upon request.
Review and process invoices.
Resolve routine lease and account payable issues.
Support the entire facilities team in all metros.

Requirements

2-3 years experience working within a corporate facilities department.
Understanding of Real Estate industry a plus.
Detail Oriented.
Good communication skills.
Associates degree or equivalent work experience required.

***TO APPLY, PLEASE VISIT WWW.REALOGY.COM AND SEARCH FOR VACANCY IRC20530 - RESUMES SUBMITTED VIA EMAIL WILL BE DISCARDED****

GENERAL MANAGER (Sales & Marketing Emphasis) (Northfield)

2009-12-21T17:27:31-06:00

GENERAL MANAGER (Sales & Marketing Emphasis)

SUMMARY
Local office of a nationwide direct-mail and Internet media company in Northfield is looking for a General Manager with an emphasis placed on Sales and Marketing to provide support to the Owner & President. Great opportunities to build a well rounded skill set and grow with an interesting media company. This job can be part-time or full-time depending on the candidate.

Duties include sales and business development support, Internet marketing and general marketing plan execution as well as clerical, data entry, light accounting and project based work. The General Manager projects a professional company image through telephone, writing and electronic mail communications.

DUTIES AND RESPONSIBILITIES
1. Perform various administrative and organization functions
2. Develop procedures for E-Marketing/Internet marketing services for clients and prospects.
3. Perform various customer service functions
4. Contact and conduct initial follow-ups on sales prospects
5. Coordinate with our sales staff to facilitate marketing functions (i.e. media kits, thank you letters, email marketing newsletters, etc.)
6. Provide status reports to management on overall sales, marketing and accounting activities
7. Create and modify documents using Microsoft Office, Excel and PowerPoint.
8. Perform general clerical duties to include but not limited to: faxing, scanning,
mailing, and filing.
9. Maintain hard copy and electronic filing systems.
11. Preparation of sales proposals from information gathered in fact finding
11. Perform Invoicing for customers, prepare checks for vendors, perform simple collection reminder calls.
12. In addition to these typical duties, may perform other duties as assigned and required.

MINIMUM ABILITY, SKILL AND KNOWLEDGE REQUIREMENTS:
� Must have strong organizational skills and pay close attention to detail
� Interest in Direct mail, Internet media, publishing, sales and marketing.
� Ability to write letters, business correspondence, and newsletters.
� Ability to effectively present information and respond to questions from clients and prospects.
� Proficiency with Microsoft Office (Word, Excel) & General Internet navigation required
� Knowledge & Experience with Quickbooks and Salesforce.com preferred but not required.

Administrative Assistant (Evanston)

2009-12-21T16:15:10-06:00

The Joel Warady Group, a boutique marketing and consulting firm based in dynamic downtown Evanston, currently seeks an outstanding Administrative Assistant to work full-time in its modern loft office. Applicants must have the following qualifications in order to be considered for this position:

� Minimum 1-3 years Quickbooks experience
� Microsoft Excel proficiency
� Microsoft Word proficiency
� Great telephone skills
� Highly organized
� Excellent business writing skills
� Apple Mac proficient

When applying, please take the time to ensure your resume highlights the above qualifications, as these are the key skills we seek in an Administrative Assistant.

In addition to the daily requirements of maintaining the office workflow and working closely with the other Marketing Associates and Northwestern University interns, the Administrative Assistant will work closely with Joel Warady, the Principal of the consulting group. As a nationally sought-after professional speaker, a significant portion of the Administrative Assistant�s work will include the marketing of this integral segment of the Joel Warady Group revenue stream.

The Joel Warady Group is a privately owned, boutique marketing and business growth consultancy specializing in Consumer Packaged Goods as well as the B2B service industry. With over 40 years of collective experience in marketing, Joel Warady Group provides an all-encompassing strategic and execution solution for small and mid-sized companies.

The chosen candidate will be the face of the office, and the point person in answering phones, greeting the office�s clients who visit from throughout the US and Europe, manage the document flow of the office, and maintain the financial records for all clients. This is a great opportunity for the right person who is looking to get their foot in the door with a unique marketing company, while at the same time learning business skills from a recognized entrepreneur.

Our offices are located in Evanston, IL right off of the CTA Purple Line- and Metra- Davis stops. Salary range is $26,000 - $29,000 per year. Individual salary will be determined based on skill-set and experience. Health coverage is provided after 60 days.

www.joelwarady.com

To apply for this position, please submit a cover letter and resume to The Joel Warady Group at info@joelwarady.com

Bookkeeper needed for Interior Design Firm (Glencoe, IL )

2009-12-21T15:15:21-06:00

North Shore Interior Designer looking for experienced bookkeeper.
� Advanced knowledge in Quick Books and Excel a must.
� Experience placing orders with design vendors and showrooms a plus.
� Looking for friendly, organized, detailed, self-starter with excellent communication skills and accounting background.
� Flexible days with minimum of 15 hours per week.
� Associates degree and or 3+ years equivalent work experience in Accounts Payable / Accounts Receivable / Collections & Full Cycle Billing.
� References needed.

Please email resume to avkassistant@gmail.com.

Administrative Assistant (Vernon Hills, IL)

2009-12-21T10:06:40-06:00

The Office Manger is looking for an Assistant Administrator to help run a small office. Your responsibilities will include:

- Administration
- Accounts Payable
- Accounts Receivable

The ideal candidate will be an self starter with experience with MS Excel.

This is a 3-4 month temp position that may convert to perm.

Admin/Financial Assistant for January! (Skokie, IL)

2009-12-21T10:06:30-06:00

A financial services company located in Skokie, IL seeks a highly motivated and detail-oriented Administrative/Financial Assistant to start in early to mid-January. The ideal candidate will enjoy great opportunity for advancement and gain experience in valuable skill sets. Candidates who thrive on challenge and productivity are encouraged to apply. This position is temp to perm.

We will be hiring 2 candidates.

The qualified candidate(s) will enjoy:
An hourly wage of $11 - $14 DOE (please read the degree requirement section for an insight on how we view our employees and this position)
A fast-paced and challenging office environment
Great opportunity for advancement
401 K w/ matching
Profit Sharing program
Incredible health plan!

Our mission is to help people make conscious, well-informed decisions about their and their family's future financial security and then implement those decisions as smoothly as possible. The Administrative Assistant provides customer service and support to the client services team. The ability to overcome roadblocks and the flexibility to take on additional responsibilities as needed without sacrificing accuracy will define success in this position.

Responsibilities include:

Answering phones
Greeting clients
Scheduling appointments
Organizing data for servicing clients
Establishing rapport with vendors to expedite service or resolve discrepancies
Taking full ownership of assigned tasks
Purchase errands with company vehicle
Entry of data into computer systems

Requirements:

- 4 year Bachelor�s degree in any field - (Please, If you do not have a 4 year degree, don't apply; this is firm. This position will offer the right candidate room for advancement and career development outside of the administrative realm (we had an admin start this year, who is now a manager!))
- Positive, friendly, outgoing personality
- Competency in MS Office Suite
- Strong problem solving and organization skills
- Excellent verbal and written skills (We are looking for someone who writes well and wouldn't send out something with spelling or other grammatical errors)
- Conservative business attire

Please send a resume as an attachment (in .doc format only) as well as a cover letter to be considered for this position.

2 Full Time Office Assistants (Highland Park)

2009-12-18T18:23:19-06:00

Looking to hire two office assistants for a small office in downtown Highland Park (near the Metra station). Compensation is $9/hr, and hours are M-F 9-5pm (one assistant) and M-F 11-7pm (one assistant). You will be a liaison between the employees and the owners, and handle a variety of tasks. Must be proficient in Excel, patient, flexible, and a quick learner. Tasks can range from calling AT&T to set up new phone and internet service to gathering employee payroll information and various office tasks, such as scanning documents and shipping packages. A bookkeeping background is a plus, but both assistants will be trained in all business aspects. If interested, please email your resume to robin.cohen@browart23.com. Start date will be the beginning of January. You can learn more about the company, by going to our website, www.browart23.com.

Admin assistant

2009-12-18T16:29:59-06:00

art-time position (Mon-Friday) for a personal assistant to help with a variety of tasks depending on the current need. Position will include office assistance as needed, helping with children's schedules, organization tasks/projects and other various tasks as needed. Must be highly organized and have excellent organizational skills, computer skills, flexible, hard worker, honest, committed, willing to learn new things, and a good communicator. Possibility to become full time eventually. Schedule is primarily afternoons (1-5 p.m.) with some flexibility based on need. Schedule may vary according to projects/needs from week to week. Opportunity for additional hours on occasion.

Minimum Qualifications
Ability to quickly learn new systems. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to prioritize in a fast-past environment.

Learning Center Admin/receptionist (Bannockburn)

2009-12-17T13:55:20-06:00

Bannockburn Sylvan Learning Center is seeking a part-time experienced admin/receptionist to be responsible for data project management, center tours, and phone duties. Grand opening of the Center scheduled for January 5, 2010. Flexible schedule will include Sunday and weekday hours.

Applicants must:

--be able to commit to a permanent schedule of a approximately 20 hours/week
--be an organized, outgoing, and highly self-motivated individual
--have administrative and project management experience

To apply, please email a copy of your resume or work experience.

Reporting Analyst (Northern Suburbs of Chicago)

2009-12-17T13:33:56-06:00

Analysts in Motion is looking for a Jr. Reporting Analyst to work in the northern suburbs of Chicago. This is great opportunity to get your foot in the door with a Fortune 500 company. Please apply to Andrew Hulbert at ahulbert@analystsinmotion.com

The Candidate will be analyzing call center/help desk data � getting report queries from a reporting tool and putting the necessary data into Excel spreadsheets. The candidate will not be a team member as this is more of a reporting admin for the Director and manager of the call center. Main responsibilities will be to assist them in collecting and analyzing data.

Experience Needed:
- Experience with Excel spreadsheets in an analytical role
- Experience analyzing operational data (i.e. performance data: �avg. helpdesk call took 3 mins to resolve last month�)
- Great Comm. Skills � will be working daily with Director and manager

Part-time Assistant Needed (Highland Park)

2009-12-17T13:18:21-06:00

We are a small but fast-growing company looking for someone with a bookkeeping background to work in our Highland Park office for 3-4 hours a day, chiefly to monitor our many locations' daily sales, deposits, etc. Pay is hourly.

Secretary / Receptionist

2009-12-16T18:04:39-06:00

Small Lincolnwood law firm desires secretary for telephone reception and light typing

ADMINISTRATIVE ASSISTANT (GLENVIEW)

2009-12-16T13:52:55-06:00

LifeSource Blood Center is a not-for-profit organization and a major provider of products that support Chicago�s blood supply. Our committed professionals believe in the core values of providing reliable and safe blood products to the community. LifeSource is made up of quality minded individuals who demonstrate team work, open communication, continuous learning, and excellent customer service. We recognize that each person plays a vital role in sharing in the gift of life. We currently are searching for an Administrative Assistant II to join our team.

The Administrative Assistant will report to a Senior Executive and assist in achieving primary goals of the department by providing effective, efficient and superior administrative and clerical support. This individual will provide quality customer service to internal and external customers by demonstrating readiness to assist departmental personnel and other employees. This position requires a high level of confidentiality and discretion. Strong writing of documents from original sources or by consolidating information for distribution to a wide audience. This position will coordinate travel, plan and coordinate meetings by scheduling meeting rooms, catering, and preparing materials. The Administrative Assistant will create and compose spreadsheets and various reports. Manage multiple projects to closure.

High school diploma is required and an Associates or Bachleors degree in Administrative Management is preferred. Proficient in Word, Excel, Powerpoint, and Access with 5 to 7 years of professional experience encompassing administrative services for a senior level officer, preferably in health care setting.

www.lifesource.org

Part Time Receptionist (Highland Park)

2009-12-15T18:57:23-06:00

Chicago's premier residential real estate company, Baird & Warner, is looking for a qualified professional to join our Highland Park Office as a Part Time Receptionist. Work hours are Monday-Friday 9:30am-5pm (35 hours per week).
Our Company...
Baird & Warner is the nation's oldest and most innovative real estate company. With deep roots in Chicagoland that date back to 1855, Baird & Warner has grown to be the leading independent brokerage in Illinois with a network of neighborhood offices that spans 6 counties and serves more than 300 communities. If you are looking for a fun and exciting place to work, then apply to Baird & Warner today.

At Baird & Warner we believe our Employees and Associates are the fabric of our business and that is why we take such pride in the fact that we can offer the best. Some of the distinct advantages Baird & Warner offers include:
� Outstanding branding and a trusted name.
� Dynamic, involved, independent local ownership since 1855.
� Fast paced, fun, and exciting place to work.

Baird & Warner is a cutting edge company that provides the latest technology and services to our employees and Associates which have helped build our company to one of the most successful brokerages in Illinois.

Responsibilities include:
� Answering phones
� Greeting visitors
� Computer data entry
� Sending and preparing correspondence and real estate documents
� Filing
� Call Tracking
� Maintaining overall office appearance
� Other duties as assigned by the Sales Manager and Admin Manager

Requirements
� Previous telephone or switchboard experience
� Good computer skills (word, excel, internet)
� Excellent communication skills, accuracy, and attention to detail
� Must be proficient with office equipment (copier, fax machines, etc.)
� Must be able to handle multiple tasks in a fast paced environment
� Must be a self starter

Please send resumes with salary history or requirements to jobs@bairdwarner.com Consideration will not be given if you do not provide all of the information requested. No phone calls please. Baird & Warner is an equal employment opportunity provider.

Administrative Assistant (Highland Park)

2009-12-15T16:01:01-06:00

Financial institution in Highland Park is searching for a qualified administrative assistant. This individual MUST have a college degree. Prefer someone with series 66 and 7 but will allow person to take the test after starting at company. Individual will assist the brokers and act as a sales assistant. Will also answer questions as associated with light teller duties, answer questions on compliance issues, put trades together and assist clients in any way needed. Position will entail some clerical duties as well. Only professional and college graduates should apply for this position. Will interface with high net worth clients. Strong computer skills required as far as Powerpoint, Excel and Microsoft Word. Should also be able to put together a business letter. Hours are 8:30 AM until 5:00 PM. Good benefits and competitive compensation.

Seeking Admin Asst. for New Theatre Company (Chicago-Highland Park)

2009-12-15T13:51:35-06:00

The Music Theatre Company (formerly La Red Music Theatre) a new cutting-edge music theatre based in Highland Park seeks an administrative assistant for part-time work. Seeking a highly organized, detail-oriented, efficient and expedient candidate with excellent personal skills, skilled in Word, Excel, familiar with google docs, basic computing and basic graphic design. Seeking someone located in Chicago or nearby who has access to email on his or her phone. Car access preferred. Some work will take place in Chicago, some in Highland Park. Detail-oriented and highly organized a must! You will be assisting the theatre�s Artistic Director on daily business matters. Position begins immediately and could potentially last until August or beyond for the right candidate. Experience in and familiarity with Theatre preferred. If interested, please email a cover letter and resume with three references. Please put "Assistant" in the subject head. For more information, please visit: www.themusictheatrecompany.org

Research Analyst - Healthcare Consulting Firm (Lake Forest, IL)

2009-12-15T13:29:54-06:00

Healthcare Consulting Firm seeking Part-time Research Analyst to:

� Conduct secondary research utilizing medical journals, news publications, and online resources to investigate topics pertaining to the pharmaceutical, biotechnology, and healthcare industries.

� Analyze articles, studies, and other sources. Create brief summaries of findings, which incorporate the big picture as well as relevant details.

� Complete research requests for President and Senior Consultants.

� Maintain the Secondary Research section on SharePoint. Post useful research resources for the consultancy team.

� Assist with focus group and interview recruitment.

� Tabulate focus group/interview data and create appropriate statistics and charts.

� Provide support for miscellaneous office projects.

� Knowledge of medical terminology is helpful.

� Computer Skills: Strong proficiency in Microsoft Office 2007 (Word, Excel, and PowerPoint). SharePoint and Access experience are a plus.

Admin/Office (Skokie, IL)

2009-12-15T10:47:52-06:00

Growing company in search of dedicated admin/office employee to run the back-end tasks for a specific division of the company.

Duties include , purchasing, invoicing, customer service, answering phones, calling customers, etc. This is a busy desk position and requires ability to multi-task. Good interpersonal and phone skills needed.

Please send your resume to e-mail address above with "admin/office position" in the header. Thank you.

Animal Care Coordinator FT/PT (Northshore)

2009-12-15T10:18:00-06:00

Busy, advanced veterinary medicine facility is seeking highly organized animal lover for it's front desk. Our Animal Care Coordinators really initalize and direct our client's and patient's experience from start through finish. We pride ourselves on fantastic service and compassionate care! Duties also include medical file prep, maintenance, answering phones, scheduling, recieving payments and general housekeeping. Are you looking for a rewarding opportunity with animals? Are you a friendly, outgoing and highly organized individual with a great attitude?
Please forward your resume to christensenah@att.net or fax to 847-251-2605.

Administrative Assistant (Skokie)

2009-12-14T10:49:32-06:00

We are looking for a motivated, organized and energetic Administrative Assistant. The ideal candidate will have working knowledge of Microsoft Office and QuickBooks.
The individual should have the ability and desire to learn quickly within a team environment, maintain an organized and detail oriented work flow in their daily tasks and have good communication skills both written and verbal.

Daily tasks will include:

- Answering phones
- Data entry
- Producing Invoices
- General office duties (copies, faxes, emailing, etc)

This position has a definite growth opportunity for the right individual.

Please reply with your cover letter & resume via email.

Internet Client Services/Operations (Evanston, IL)

2009-12-14T06:41:09-06:00

Internet Client Services/Operations

ConsumerBase www.consumerbase.com is hiring an Internet Client Services/Operations person in Evanston (directly across from the CTA & Metra). If you have experience fulfilling email campaigns, or with html and excel, this is a special opportunity!

Daily Duties include:

� Setting up client emails, monitoring and reporting on same
� Customer service inquiries

ConsumerBase offers a positive, stable and friendly working environment, and the potential for career growth. We also offer:

-good benefits (healthcare, 401k);
-convenient location across from the CTA & Metra in Evanston

Visit us on the web at www.consumerbase.com

Admin/Office Assistants for a Small Fast Paced Team Environment... (Chicago-Peterson/Lincoln)

2009-12-13T12:26:45-06:00

Bored at your job ? Looking to be a part time or full time admin/office assistant in a fast paced team ?

Looking to get your foot in the real estate investment business ? Are you willing to go the extra mile ? Are you a hard worker willing to get bonuses with every transaction/project completion ?

We are a specialty real estate office located in the north side of chicago looking for office assistants to add to our fast paced team environment.

Job description:
- General office duties/reception
- Paying bills, filing documents, sorting mail
- Bookkeeping, quickbooks journal entries
- Prepare, send, track direct mail marketing
- Update websites, blogs & squeeze pages
- Update facebook/twitter/myspace accounts
- Train & supervise other admin assistants

Perfect candidate:
- Excellent verbal, written & analytical skills
- Friendly personality able to communicate effectively
- Detail orientated, organized, energetic self starter
- Ability to prioritize, multi task & work independently
- Goal oriented, accountable & able to track & meet deadlines
- Punctual, flexible, dependable with strong follow through
- Positive can do attitude looking to learn & be coached

Real estate experience a plus but not required. We will train the right candidates & even work around school schedules. Be able to work a minimum of 20 hours part time or 40 hours full time. Possible telecommuting at a future time.

We are looking for responsible & mature individuals looking to be part of a growth oriented company willing to take on more future responsibility and move up in the company.

Salary/hourly based on experience. Base plus bonuses based on performance, efficiency & timely project completion.

Please be able to start immediately. Email resume.

Front Desk Receptionist (Andersonville)

2009-12-13T11:26:13-06:00

Looking for an experiance receptionist.
Full time and part-time position.
Evening and Saturday hours.
Work in a professional dental office.

Please contact Youbert (312) 671-3375

Administrative Assistant (Glenview)

2009-12-12T18:39:08-06:00

Casual office in Glenview is looking for an administrative assistant for a variety of duties.

We are looking for an individual who is flexible, dependable, detail oriented, organized, has excellent communication skills, and good computer skills. The qualified candidate must have the ability to prioritze duties, multi task, and work independently once trained.

Starting salary is $10/hour. No insurance is offered. We do offer paid holidays, vacation days, and sick days.

The hours are Monday-Friday 8:30am-5:00pm. Please be able to start immediately. Please have reliable trasportation to and from work.

If you think you are qualified and fit for the described position, please forward your resume to the above address. Thanks You!

Administrative Assistant (Glenview)

2009-12-11T13:14:04-06:00

Experienced Account Manager - Insurance Industry (Northbrook)

2009-12-10T10:49:15-06:00

Seeking Full Time Account Manager for busy Insurance Agency. Duties include managing high profile client accounts, working directly with insurance carriers and managing a new business and sales team. Must be proficient in Microsoft Excel, Outlook and Word. Office hours are Monday through Thursday from 8:00am to 4:30pm and on Fridays from 7:00am to 3:00pm. References must be provided. Experience in the insurance industry is MANDATORY. Great benefits available!

Administrative Assistant (Highland Park)

2009-12-10T09:29:28-06:00

Real Estate Development Company in Highland Park is seeking a resourceful and experienced administrative professional to join our Team.

This position will support the Leasing/Marketing Department and will work with other staff members in a collaborative format. Work hours will be 8:30-5:00 pm with 1 hour lunch.

The administrative assistant must have a positive attitude, possess good communication skills, ability to multi-task, have an attention to detail and have the desire and willingness to learn new skills and take on additional responsibilities.

Responsibilities:
-Answers/directs incoming phone calls in a courteous and professional manner; handles routine phone inquiries independently.
-Coordination of travel arrangements, calendar management, scheduling of meetings and conference calls.
-Maintains/updates website.
-Coordinates Executed Lease process stage.
-Maintains/updates marketing sell sheets and all marketing materials.
-Monitors outside commission status.
-Maintains/updates Leasing Action Reports.
-Processes large mailings.
-Attends Leasing Department Staff Meeting
-Maintains Leasing Department Budget.
-Maintains/updates marketing calendar.
-Prepares correspondence from dictation and email.
-Maintains/updates various contact databases in Microsoft Outlook
-Handles general office duties such as photocopying and filing.
-Provides other administrative support as requested.

Qualifications:
-2-3 years� prior experience as an administrative assistant.
-Excellent phone etiquette and verbal skills.
-Excellent grammar and punctuation skills.
-Excellent computer skills a must; including experience with Microsoft Office applications.
-Experience using Adobe, Illustrator, InDesign and Photoshop helpful.

This position offers a great working environment and excellent benefits.

Please submit cover letter, resume and salary requirements to careers@tuckerdevelopment.com

Production Assistant (Northbrook)

2009-12-09T16:53:32-06:00

Steinberg Advisors, Ltd. is a fast paced, rapidly expanding Northbrook based CPA and business advisory services firm. We are seeking a friendly, high energy individual to handle a multitude of administrative tasks. Key responsibilities include assembly and processing of tax returns and financial statements, client filing and secretarial support to several partners and staff. Must be available to work overtime (Saturdays) during tax season (Jan. - April). Should be willing to fill in for receptionist including greeting clients, answering phones and setting up conference rooms. Candidates should have excellent communication skills, at least 2 years experience in a professional office environment and be a whiz at using Word. Experience in a CPA firm is a plus.

Come join our friendly team! Outstanding compensation and benefits package! Nice offices! Casual attire! For consideration, please send your resume to Susan Raemer-Rodriguez at hr2@steinbergadvisors.com or fax 847-562-4616.

Assistant for Start Up CEO

2009-12-08T21:13:30-06:00

Start-up company looking for multi faceted support person for general office work, shipping, filing, mailing, etc. Part-time, no benefits. Excellent computer, communication, social networking skills a must. Live in or near Highland Park, IL. Send resume and cover letter to bagassistant@gmail.com.

ADMINISTRATIVE ASSIATANT (EVANSTON, IL.)

2009-12-08T17:28:00-06:00

JOB DESCRIPTION

The Administrative Assistant will work under the supervision of the office manager or the company president. The right candidate will be involved in a variety of office tasks from processing medical data to accounts receivable and other administrative tasks.

DUTIES AND RESPONSIBILITIES (not limited to)

1. Data entry
2. Perform general clerical duties to include, but not limited to: answering the phones, photocopying, faxing, mailing, and filing.
3. Verify data tied to patient enrollments, insurance as needed.
4. Contacting insurance companies, contact customers to get monitors returned
5. Checking charts
6. Processing medical data
7. Assist other office personnel as needed

Property Manager Needed (North Side of Chicago)

2009-12-08T14:54:25-06:00

Property Manager needed for our building on the north side of Chicago with 100+ units. Previous property management experience is required. HUD experience is strongly preferred.

Candidate must have the organizational skills to manage a busy on-site office, large rent roll, extensive tenant files, and moderate unit turnover.

This is a full-time position. Salary is commensurate with skills and experience. Please e-mail your resume and salary history. DO NOT SEND ATTACHMENTS, we will not open them. Please PLACE YOUR RESUME & SALARY HISTORY in the BODY of your e-mail. Thank you.

Assistant Property Manager (Hanover Park, IL)

2009-12-08T12:40:39-06:00

Apartment Management Consultants, LLC would like to announce the opening of an Assistant Property Manager position.

Jod duties include: Assist the manager in interviewing and hiring of all employees, orientaion and training of new employees.

Responsible for inventory and ordering of all supplies, assisting the manager in disciplinary and promotional recommendations, and any other duties that the manager may ask.

Responsible for the efficient and timely reporting, maintenance and submission of all administrative forms, files and reports.

*Must have ability to secure a high percentage of the properties overall closed leases.

Responsible for posting rent to the RentRoll tracking system.

Qualification: Candidate must have a minimum of one year previous experience as a Leasing Agent or Assistant Property Manager. Candidate must also have experience using One Site / Rent Roll.

If you are looking for an exciting employment opportunity, AMC is the employer for you. We offer great benefits including health, dental, vision, life insurance, vacation, growth opportunity and much, much more.

Please fax resumes to (801)676-1646 or email jobs@amcllc.net

Life/Health Administrative Assistant (Highwood, IL near Highland Park, IL )

2009-12-08T10:25:39-06:00

Suburban Chicago financial services agency is looking for a Health and Life Administrative Assistant to assist our producers and account managers. Key responsibilities include processing policy and plan changes, applications, enrollments, quotes; preparing for client meetings by gathering necessary materials; handling claims and billing issues; managing and resolving client inquiries, requests, issues and much more.

Requirements
� 2+ years of progressive job experience
� Excellent verbal and written communication skills
� Basic Microsoft Office and computer skills (Excel, Word, PowerPoint, Outlook)

Ideal Characteristics
� Dependable and driven
� Up-beat and positive
� Enjoy helping people
� Excellent time management and organizational skills

Excellent benefits package includes 401 (k), medical, dental, etc. For consideration, please forward your resume and salary requirements to info@guyviti.com

FINANCIAL ADVISOR ASSISTANT (NORTHBROOK, ILLINOIS)

2009-12-07T22:57:38-06:00

Financial Advisor Assistant

The primary responsibility of this position is to assist Financial Advisor and Certified Financial Planner (CFP) in the areas of Administration, Operations and Client Service. Additional responsibilities in other business areas may be required, as needed.

Position Requirements:

� 6-12 months securities or related industry experience.

� Ability to handle multiple tasks, organize and prioritize work, work under pressure and meet deadlines.

� Attention to detail a must, including the ability to review forms for accuracy and completeness.

� Ability to create a positive work environment and effectively function as a team player.

� Ability to communicate with co-workers, clients and various business contacts in a courteous and professional manner.

� Ability to be at work and be reliable on a regular basis.

� Skill in effective verbal and written communication.

� Skill in utilizing various internet websites and administrative software programs such as Microsoft Office, Word, Excel, PowerPoint and QuickBooks.

� Ability to operate office equipment and technology such as computers, printers, scanners, fax machine, telephone console and wireless headsets.

Responsibilities:

� Reception Duties include, but are not limited to, answering and screening phone calls, greeting visitors and provide support to advisor in creating a welcoming business environment. Aid in client service inquiries and make every attempt to resolve problems.

� Maintain appointment calendar.

� Review, organize and coordinate all email communications.

� Maintain a clean office, coordinate building services and support relationship with other building tenant.

� Order office supplies, maintain office equipment and organize office inventory.

� Reserve, coordinate and confirm office space for meetings at satellite locations and be able to provide directions.

� Compose, proofread, edit and update correspondence, letters, memos, reports, documents, spreadsheets and presentation materials.

� Work closely and communicate daily with broker/dealer home office and a variety of other financial institutions� personnel.

� Ensure proper completion of all client paperwork, following-up on client service issues, maintaining hard copy and online files and performing various client service tasks, as needed.

� Help advisor prepare for meetings and occasionally attend meetings, when necessary.

� Coordinate, oversee and attend client events and seminars.

� Prepare, maintain and ensure completion of daily, weekly, monthly and quarterly reports, records and logs.

� Create an Office Manual of all business processes and procedures.

� Maintain office compliance requirements and be responsible for passing an internal compliance audit.

� Help create and blueprint template documents.

� Help build and maintain files of company brochures, welcome kits, product paperwork and other marketing materials.

� Filing of all paperwork and maintaining scanned in files.

� Update website content.

� Utilize client contact system for all activities and conversations.

� Scribe notes from meetings and assign tasks.

� Help Advisor stay organized and ahead of deadlines.

� Build and create filtered mailing lists with various parameters.

� Represent company at client events, seminars and conferences.

� Help with recording business expenses.

Qualifications:

� Bachelor�s Degree, or the equivalent in experience.

� Excellent written and oral communication skills.

� Must be able to occasionally work beyond normal hours, sometimes with short notice.

� Must have a valid driver's license with a clean driving record, be able to pass pre-employment background check and be finger-printed for broker/dealer requirements.

. Personal automobile necessary for running errands when necessary (UPS, post office, supplies, etc.).

� References required

Position available immediately. How To Apply:

Email your resume to: autumny@comcast.net

Executive Assistant to VP of Business (Deerfield)

2009-12-07T16:33:08-06:00

Fortune 500 Manufacturing company located in Northern Suburbs is seeking an Executive Assistant reporting to VP of Strategy, Business Dev. & Finance.

This is a true traditional administrative role dealing with confidential information, heavy calendaring for meetings and travel, filing, phones, presentations etc.

You should be an expert at Power Point and Excel for creating presentations.

May maintain any of a number of records and reports which may be confidential in nature without direct supervision; keeps related files.

May be responsible for independent projects in addition to clerical support.

May serve as back-up to the reception desk.

Professional demeanor and attitude a must!

High school graduate required. Bachelor�s degree or business school courses preferred but not required.
Must have a minimum of 3 years of previous experience supporting an executive; a thorough knowledge of administrative procedures; strong verbal communications skills; excellent grammar, and other business English and written/composition skills.
Topnotch computer experience, including Microsoft Office Suite and Outlook.
Must have great attention to detail; unquestioned capability to maintain confidentiality; a demonstrated ability to effectively interact at all organizational levels; an intense customer service and people orientation, and a demonstrated team player.

We provide full medical/dental insurance 1st day of employment, generous vacation plans, 401k plans and the opportunity to work with a team of professional, easy going executives!!

Local, qualified candidates who live within 20 miles of the northern suburbs, please send resumes to irecruitu@ameritech.net for review.

Entry-Level Administrative Assistant (Northern Chicagoland)

2009-12-07T15:58:27-06:00

Administrative Assistant Position: Full-Time Employment

Job Description:

� Extensive answering of incoming calls on multi-line telephone.
� Filing, records keeping, keyboarding/data entry and performing a variety of other office tasks, such as faxing or emailing.
� Arrrangements of hotel accommondations upon request.
� Sorting mail.
� Assist in preparing the training facility for customers.

Skills:

� Must be proficient in MS Word, Excel and PowerPoint along with experience composing a number of types of professional documents.
� Must be organized, pleasant and maintain a calm, courteous and professional demeanor at all times.

Education:

� Minimum Requirement: A High School diploma and basic office skills proficiency.

Benefits & Compensation:

We offer excellent benefits and compensation package that includes competitive salary, medical and dental insurance, long-term disability coverage, life insurance, paid vacation and holiday days and 401k Plan.

Company will provide any additional on-site training.

Insurance Processing -- Illinois Health, Life Insurance and Wealth Man (Northbrook)

2009-12-07T15:46:16-06:00

Insurance Processing -- Illinois Health, Life Insurance and Wealth Management

Join our energetic and forward looking team in the wealth management and insurance industry. Become part of one of the largest and most successful financial services networks in the country.

We are hiring an experienced Insurance Processor to handle the processing of insurance paper work for new and returning customers. You will be responsible for processing all insurance transactions to provide customer service and support to acquire and retain profitable business Work on temp-to-hire bases, earning $15 to $20 per hour depending on your experience. Enjoy our convenient Northbrook office location.

We are looking for a candidate with 2 to 3 years of experience in Insurance and asset management processing experience. Report directly to the managing partner of the office; work with clients to insure accuracy and timely processing of all documents. We pride ourselves on our can- do attitude, providing exception customer service.

To qualify for this opportunity you must have:

2 to 3 years of experience processing insurance paper work

Strong computer skills including MS Word and MS excel.

Great attention to detail

Specific Duties:

Process all paperwork related to life and health insurance. Be responsible for reviewing evaluating and categorizing all incoming documents and entering information correctly into forms and applications

Follow up with customers to obtain or clarify needed information

Manage all details related to processing and retrieving information

General office work including filing, phones, photocopying and correspondence as assigned

Pluses are

Illinois Life and Health Insurance license or

a series 6 license

Living within very close proximity to Northbrook

Compensation:

This will begin as a temp assignment paying $15 to $17 per hour with a 40 hour per week work schedule. The successful candidate will quickly prove their value to the organization and become a full time employee with in 3 to 6 months, earning a salary of $34000 to $42000 annually + health insurance and paid vacation.

Click here to apply!
Or go to www.new-hire.com and enter Job # 3177

Chiropractic Technician (Libertyville)

2009-12-07T15:01:26-06:00

Busy chiropractic office needs caring energetic chiropractic technician to assist with patient therapies; update and maintain patient records; facilitate and process new patients; serve as an external representative at community events/screenings; medical billing experience helpful. Must enjoy working in a clinical setting and be interested in promoting good health. Send resumes to chirohealth02@yahoo.com or Fax 847-608-7975.

Administrative Assistant - Full Time Position (Skokie, IL)

2009-12-07T11:52:11-06:00

A small packaging company in Skokie catering to retail needs in the midwest, is looking for an experienced Administrative Assistant to assist in daily office duties as well provide quality and friendly service. This is a full time position. Monday to Friday (9:00 AM - 5:00 PM)

Compensation: $10.00-$12.00 an hour based on experience

Administrative Assistant DUTIES:

� Assist in tasks such as taking shipping orders, answering and screening calls
� Maintain departmental databases (mailing lists, vendor lists, etc.)
� Editing and posting information on the company website.
� Organization and office upkeep
� Assisting clients (showing samples, sales, orders, etc.)
� Special projects as time allows or on an as needed basis.

Job applicant must be able to pass Pre-Employment Screening, which includes a background/credit check.

Administrative Assistant REQUIREMENTS:

� At least 2-3 years of administrative support experience
� General office experience with excellent organizational & time management skills and ability to multi-task.
� Strong internet and Microsoft Office, Access and Excel software knowledge
� Good oral and written communication skills for interaction with both internal and external customers, along with pleasant telephone voice and message handling skills.
� Internet Social Networking knowledge (plus, but not required)
� Basic E-Commerce site maintenance knowledge (plus, but not required)

If you have the required skills and are ready to take on the challenge, please send in your resume today at markang123@yahoo.com.

BRICK HOUSE TAVERN + TAP is Now Hiring (Niles, IL)

2009-12-07T11:02:30-06:00

We�ve been looking for you our whole life!
Brick House Tavern + Tap is OPENING in January!

We�re looking for Brick House Girls to be:

SERVERS, BARTENDERS,
COCKTAIL SERVERS + HOSTESSES

We�re interviewing for employees to be:

Bussers, Line Cooks, Prep Cooks, + Dishwashers

To Interview please stop by our new location at:

Brick House Tavern + Tap
5650 West Touchy Ave.
Nile, IL 60714

Also, visit our website and apply online.
APPLY ONLINE NOW!
www.Brickhousetavernandtap.com
Our Management team is waiting to hear from you!

Admin/Bookkeeper for Highland Park Office (Highland Park)

2009-12-07T10:31:33-06:00

Administrative Assistant/Bookkeeper needed for Highland Park office to support a 501(c)(3)Drug Awareness Foundation as well as a national Real Estate Acquisition Company. Ideal candidate will be extremely organized, have great attention to detail, excellent communication skills, and proficient in MS Office/PC and Quickbooks 2008. PT to start, with potential for FT at a later date.

Please send Resume and Salary history via email.

Requirements:
Proficient in Microsoft Windows Environment
Proficient MS Word, Excel and Outlook
Proficient in Quickbooks 2008

Medical Spa Office Manager (Aesthetician Experience a PLUS!) (Schaumburg, IL (Woodfield Mall))

2009-12-07T10:11:15-06:00

Medical Spa Office Manager (Aesthetician Experience a PLUS!)

Please read job posting entirely before applying.

Please email your resume and salary expectations. Please include MedSpa OM IL in the subject line of the email. Resumes can be faxed to 512-904-4669.

We are looking for a team player who is enthusiastic, kind, efficient, professional, organized, quick learner, able to work independently, and committed to delivering exemplary customer service.

We are seeking a full-time experienced Office Manager who can utilize their past experience, as well as organizational and leadership skills, to help make our operations a model of efficiency.

Responsibilities include, but are not limited to:

1) supervise day-to-day business operations and open/close checklist
2) oversee all equipment and facility maintenance
3) develop and implement policies and procedures, monitor compliance
4) full-charge bookkeeping: A/P, A/R, Purchasing, Bank Reconciliations, Payroll Taxes, Financial reports, payroll, commissions, bonuses, petty cash account, close-out procedures, bank downloads
5) supervise staff, including but not limited to hiring, disciplinary actions, training, problem solving, counseling, and evaluations
6) set staff schedule and assignments, follow up on results
7) assist with answering incoming calls
8) plan regular staff meetings
9) keep management informed of company, staff and financial status
10) resolve client and staff conflicts
11) written/email correspondence, including internal marketing development
12) marketing liaison
13) vendor liaison
14) event planning
15) market and trend research
16) resolve software and computer issues
17) Aesthetician and/or previous medical spa procedure experience a plus
18) other duties as assigned

Requirements:

1) 5+ years of related experience
2) full-charge bookkeeping experience � 3 years (QuickBooks experience required)
3) strong computer skills (Microsoft Office)
4) human resources experience a plus but not required
5) cosmetic procedure experience a plus but not required
6) ability to multi-task and get things done
7) strong organization skills
8) professional appearance and demeanor
9) service-oriented and can demonstrate a positive attitude
10) ability to work under pressure
11) ability to maintain confidentiality

Spanish Fluent Legal Assistant (Waukegan/ Gurnee/ Round Lake Beach )

2009-12-06T11:23:23-06:00

Highly responsible and mature candidate needed to staff growing Waukegan office for law firm dedicated to serving the Latino community in immigration, criminal, family and consumer law. This position requires a true "leader" who is responsible for the daily running of a faced paced law office--including completing filings, client communications, opening and closing the office, among other responsibilities. The candidate need have a strong and friendly personality to inspire clients with confidence and be firm with them when needed but in a loving and professional way.

The position is 8:30am to 6:15pm, Monday to Friday, and Saturdays from 9:30am to 3:30pm. The position becomes $11.30/hour, additionally bi-weekly bonuses are available as performance incentives, after three month probation term ends. Health care, dental, vision, and PTO included in full benefits package, once probation term is passed.

Send resume and three (preferably job related) references with name and phone number to contact, to yazmin@katzlawchicago.com and matthew@katzlawchicago.com.

Seeking Part-Time Administrative Assistant For Insurance/Financial Pla (Deerfield, IL)

2009-12-04T14:18:11-06:00

OFFICE OF TOP PRODUCING FEMALE INSURANCE/FINANCIAL ADVISOR SEEKS PART-TIME ASSISTANT TO HELP WITH WORK OVERFLOW IN GROWING PRACTICE. FUTURE PERMANENT POSITION LIKELY.
Leading financial services organization seeking intelligent, hard working, organized, detail orientated assistant. Must have positive attitude, like fast paced environment, must be good with numbers, computer/internet savvy. Must be able to multitask, provide great customer service. A self starter who takes initiative to figure things out on their own with good common sense, self learner, resourceful, sees glass as always half full. Assistant must be high energy, dependable, self motivated, articulate, social and comfortable on the phone talking with many diverse people. Also takes pride in their work and is an independent worker that does not need to be micro managed. College degree preferred.
Job description:
� Detail oriented, extremely well organized, and able to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines.
� Proficient at secretarial and administrative tasks.
� Good project management skills to co-ordinate a variety of initiatives.
� Good communication skills, both written and verbal.
� Maintains and monitors executive�s calendar of scheduled appointments, upcoming events and matters requiring immediate attention. Co-ordinates agendas and books appointments.
� Maintains an efficient filing system to ensure reports, correspondence and financial documentation are maintained and readily available. Establishes and maintains organized electronic filing systems to ensure that business and operational reports, forms, and other business documentation are readily available.
� Responsible for timely and consistent maintenance of client contact database.
� Screens telephone calls and responds to routine inquiries.
� Manages and prioritizes daily operations of practice.
� Maintains a positive attitude while multitasking and handling client inquiries.
� Updates and prepares call list and time blocks daily.
� Co-ordinates marketing efforts including newsletter and other mailings.

Skills and Knowledge Requirements:

� Requires 1+ years experience as an administrative assistant in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities.
� Ability to organize moderate amounts of business information, with little guidance and ability to recognize and respond to business related issues within the scope of the material.
� Strong PC/Internet skills (MS Office: Excel, Word, PowerPoint, Outlook, web browsers, search engines).
� Ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships.
� Ability to work both independently and as a team member.
� Ability to deal with confidential materials in an appropriate manner.
MUST LIVE WITHIN 15 MILES OF DEERFIELD.

Email resume AND call Matt for initial interview @ 847-317-8720, including weekends. We will be scheduling interviews immediately for Monday, December 7.

� Location: Deerfield
� Compensation: $10-$12/hr. + potential for bonuses.
� Principals only. Recruiters, please don't contact this job poster.

� Please do not contact job poster about other services, products or commercial interests.

Personal Assistant Part time with Psychiatric CPT Coding abilities (North suburbs)

2009-12-04T14:01:49-06:00

Able to bill insurance companies for psychiatric practice, generate copay bills, ascertain number of visits patient is entitled to, send outstanding bills to collection, order office supplies, generate and maintain patients charts, bookkeeping if possible, personal and business correspondence, pay personal and business bills, file personal and business papers. Please call Pauline at 847-509-2250.

FT Medical Office Receptionist Coordinator (North Suburbs)

2009-12-04T08:54:59-06:00

Extremely busy medical office seeking Full-Time experienced receptionist who is very flexible with hours. Candidate should have experience answering phones, scheduling appointments, and be very comfortable with the computer. Job also entails rooming patients, assisting nurses and other office staff. Candidates ONLY interested in FT need apply. This position is between 32-40 hours a week. The hours may change depending on the week. Candidates must be open to working the early morning shift which starts at 6am and also have flexibility on some days to work a later shift ending at 9pm.

Part Time Data Entry Clerk (Northbrook, IL )

2009-12-03T16:53:45-06:00

Fast paced Collection Agency seeks computer savvy individual for data entry / clerical work / accounting

Part time 25-30 hours a week

Please submit resume via email

Collection Agency experience a plus!

ADMINISTRATIVE & FILE PROCESSING POSITION (LINDENHURST, ILLINOIS)

2009-12-02T15:52:28-06:00

Administrative position available immediately.
Flexible Part time hours to start with Full Time hours possible by January 1, 2010 based on performance.
Organizational skills and comfortable with telephone communication with clients a must.
Bi-lingual helpful but not required.
XP and Excel skills necessary.
Various administrative assistant duties, multi-tasking, and willingness to learn OR experience with processing and handling of client file paperwork.
We work in the booming field of mortgage negotiations, debt settlement and are an attorney backed company.
We are looking for someone to grow with company and be compensated for assisting in company productivity and growth.
An hourly income and bonus� based on personal and office productivity. Income will constantly increase based on assiting in office productivity. $10 an hour to start, 30 day review for hourly increase. Bonus� can very well double part-time income.
Please forward resume questions and/or work history to: stacey@newhopesolutions.org. OR Fax to: 847-356-1748

Catholic Parish seeking Secretary (Ravenswood)

2009-12-02T14:08:18-06:00

Our Lady of Lourdes Parish
4640 N Ashland Ave.
Chicago, IL. 60640

Job Description

Position: Parish Secretary
Location: Rectory
Qualifications:
1. College graduate or equivalent work-related experience
2. Minimum of five years experience as an executive secretary
3. Minimum typing � 85 WPM with accuracy
4. Strong computer skills are imperative (MS Windows, Word, Excel, Outlook)
5. Proficiency in the use of standard of office tools: typewriter, copy machines, etc�
6. Able to speak Spanish and English

Purpose of Position:
The primary purpose is to oversee all activities of the main church office as well as providing supervisory oversight to support staff including secretaries and receptionists. This person will report directly to the Pastor.

Job Duties Include, But Are Not Limited To:
1. Perform secretarial duties for the pastor, and other designated staff; receives and places telephone calls; types written communications and processes mail.
2. Greets and refers visitors to the appropriate ministers, services or agencies. Prepare bulk mailings for on time delivery
3. Establish office record-keeping and filing systems. Maintain schedule of office
hours for staff. Attend meetings as requested.
4. Schedule parish facilities. Develop and maintain a calendar that identifies the
time, date, name of organization as well as room scheduled to use. Coordinate
the use of keys for facilities.
5. Maintain petty cash fund and record and prepare church use fees for deposit.
6. Oversee the timely opening and secure closing of the office each day. Ensure
that all machines are off, answering service is on, windows and doors are locked
and all appropriate lights and heat are off.
7. Oversees the closing and securing of all parish facilities every day.
8. Oversee an inventory of office supplies. Order materials, supplies or equipment
as needed. Oversee the maintenance of and contracts for the various office machines.
9. Supervise office support staff positions. Participate in the recruiting, hiring, and
evaluating of office staff. Guarantees office coverage when support staff is on vacation.
10. Prioritizes calls and visitors for pastor. Returns calls for pastor as requested.
11. Coordinate extra collections � numbers of envelopes , English, Spanish, publicity and distribution of envelopes
12. Prepare and maintain an Office Procedures and Reference Manual
13. Prepare and produce the weekly bulletin. Gather and edit the content and
layout of the bulletin and complete the bulletin in time for final printing. Makes decisions with pastor as to content of bulletin
14. Maintains the parish offering envelope system. Update data on a regular basis. Oversees the posting of contributions on a weekly basis and mails contribution statements. Oversees distribution of envelopes to parishioners
15. Coordinate scheduling of funerals, wake services with presiders; presentations of children,and other events. Contact appropriate persons involved, communicate with families/relatives regarding the procedure for these services.
16. Develop and maintain a sacramental record keeping system. Records / assures the recording of all weddings, baptisms, funerals as well as those who receive first Eucharist, first Penance and Confirmation.
17. Participates in the outreach and welcoming ministry. Sends letters to new
parishioners inviting them to register and welcomes them when they do.

Other General Expectations Include:
1. Should thrive in a copperative, team atmosphere which embraces Catholic identity.
2. Should always exhibit professionalism, with well groomed appearance, conscientious work ethic, teachability and accountability.
3. Should be willing and able to work at a fast pace with composure and flexibility
4. Should be willing to work evenings and weekends on a rare basis.
5. Should be conscious of the need for confidentiality.
6. Should be a person who emphasizes excellence and is attentive to details.
7. Should be a self � starter, good at multi-tasking and prioritizing projects.
8. Able to interact with a wide diversity of people with respect and confidentiality

Please apply by contacting Fr. Michael Shanahan, Pastor at Our Lady of Lourdes

E-Mail: LadyLourdes4640@gmail.com
Phone: 773-561-2141

Office assistance (Melrose Park)

2009-12-02T11:55:16-06:00

Well established trucking company is seeking reliable office assistance.

Help Wanted for Casual Office (Glenview)

2009-12-02T10:48:07-06:00

Casual office in Glenview is seeking a hard working, dependable individual for a variety of duties.

We are looking for an individual who is flexible, detail oriented, a fast learner, extremely organized, has excellent communication skills, and good computer skills. The qualified candidate must have the ability to prioritize duties, multi task, and work independently once trained.

Starting salary is $10/hour. No insurance is offered. We do offer paid holidays, vacation days, and sick days.

The hours are Monday through Friday 8:30am to 5:00pm. Please be able to start immediately. Please have reliable transportation to and from work.

If you are interested and feel you are qualified for the described position, please forward your resume to the above address. Thank You!

Part-Time Receptionist (Glenview) (Glenview)

2009-12-02T10:09:22-06:00

Receptionist- PART TIME (WEEKENDS)
Location: GLENVIEW, IL

***If interested please visit this website; www.realogy.com- and apply to vacancy number irc16202***

RESUMES SUBMITTED THROUGH EMAIL WILL NOT BE ACCEPTED - MUST APPLY at WWW.REALOGY.COM

The PART-TIME Receptionist is responsible for answering multiple phone lines and directing callers to appropriate personnel. They also may assist in setting showings and maintaining listings in the system. They also greet clients and support other administrative staff members.

Job Duties:

� Answering phones and directing callers to the appropriate destination.
� Setting showings by calling sellers and showing agents to give them pertinent information to show properties.
� Maintaining listing information including status, price and showing information in the system.
� Creating brochures/flyers using Microsoft Publisher
� Welcomes on-site visitors and determines nature of business and announces visitors to appropriate personnel.
� Receives, sorts and routes mail to appropriate personnel.
� Maintains fax machines and assists users with the transmission and routing of faxes.
� Keeps reception area neat and ready for visitors.
Preferred Qualifications:

� High School Diploma or equivalent.
� Customer Service experience.
� Proficient in Microsoft Office; including Outlook, Word, Excel, PowerPoint, and Publisher
� Creative problem solving skills.
� Strong communication skills, verbal and written.
� Ability to interact successfully with both internal and external customers at all levels.
� Ability to multi-task, prioritize and be flexible with changing business needs in a team environment

***If interested please visit this website; www.realogy.com- and apply to vacancy number irc16202***

RESUMES SUBMITTED THROUGH EMAIL WILL NOT BE ACCEPTED - MUST APPLY at WWW.REALOGY.COM

Administrative Assistant - Full Time Position (Skokie, IL)

2009-12-02T09:10:13-06:00

Telemarketing/Clerical/Part Time (Skokie)

2009-12-01T21:04:12-06:00

Chicagoland Food Distribution Company looking for part time employee to contact potential new customers in the restaurant and banquet industry. Applicant must have above average telephone and computer skills and some type of food service background would be a plus. Applicant must be free to work from 9-11 at least three days a week, and occassional afternoons. In addition, applicant must be a self starter and also be able to chart his/her progress in an Excel Spreadsheet. Bonuses will be awarded for new clients signed in addition to hourly wage.

Secretary - Custome Home Builder (Glencoe)

2009-12-01T14:40:41-06:00

Custom Home Builder seeks multitasking secretary for clerical and field work.
Hours are 8:30am to 12:30pm Monday through Friday.
Duties include, but are not limited to:
- Interaction with customers and vendors via email, phone, and fax, which requires excellent verbal and written communications skills in English.
- Word processing and spreadsheets, which requires advanced knowledge on Microsoft Word and Excel. If you are not completely proficient in Excel, including creation of mutlipage, linked spreadsheets and advanced formulas, please do not apply.
- General clerical work, including filing, etc., as required
Must be a self-starter, and able to work with minimal supervision - you will not be spoonfed.
Initiative and problem solving skills a big plus.
Must have a vehicle and be prepared to visit job sites, title company, banks, post office, etc.
Start as soon as possible.

Dental Receptionist (Northside)

2009-12-01T13:33:18-06:00

Busy Dental office seeking - FULL TIME DENTAL RECEPTIONIST!!!! No experience in dentistry necessary! Required to speak and write in English fluently. Bi-lingual in Polish a plus. Please email resume to employ1001@ameritech.net.

Office Assistant (Des Plaines, IL)

2009-12-01T11:06:40-06:00

Retina Practice on Dempster near I-294 is looking for an intelligent and independent person with computer savvy and strong people skills to help the 5 doctors increase their efficiency.
The job also requires that the individual be well organized with a good degree of flexibility because the office has many tasks and an office assistant will need to help with many of them.
The tasks are quite varied and change from day to day. We try to match the person with their skills and strengths. They range from answering the phone to creating artistic brochures, from helping maintain the flow of the patients through the office to taking a brief history from a new patients, from organizing the doctors papers to transcription. The job will start as part time and expand as we discover how to match the new employees abilities with the practice's needs. Pay will be evaluated every 6 months during the first year. College is a plus. Ability to travel to Libertyville or Gurnee area is helpful

substitute teacher/receptionist (Evanston)

2009-11-30T15:47:49-06:00

Evanston childcare program is looking for friendly, energetic, and flexible individual to join our program. Position includes light office and phone work as well as helping in classrooms as needed. Experience with word & excel required as well as the ability to do a variety of different tasks each day. Experience working with young children a plus and we would especially like someone that is interested or is taking early childhood classes. The children in our program range in age from 2 - 5. Hours are 9:00 - 12:30 M & F and 9:00 - 4:30 on TWTH for a total of 28 hrs. per week. This is a temporary position beginning in January and going through the first week in June.

Administrative Assistant

2009-11-30T12:16:30-06:00

Join our successful north shore insurance and financial planning firm (within walking distance to the metra) where we specialize in business and estate planning with an emphasis on preserving and building estates through forward-looking financial strategies. Our firm�s products include estate planning, employee benefit plans, pension and retirement plans, investment products, and insurance plans.

As the administrative assistant you will provide superior customer service to our clients while supporting the firm�s owner with all administrative and secretarial duties. We�re looking for an individual who will learn our products and become proficient at communicating with our clients on the full range of products. You�ll also sit at the front desk to greet clients and visitors and support the firm�s administrative needs. This position has a heavy workload and unlimited opportunities to make a difference in our firm. We need a multi-tasker with a friendly, organized approach. You must have Word and Excel proficiency. Prior insurance experience is a strong plus.

Our culture is fast paced and together our team provides the highest level of service to our clients. We provide highly competitive pay and an outstanding benefits package, including profit sharing and a 401K plan.

We�re also seeking candidates for the following:

Group Health Account Manager Bring your prior experience working for a broker or as a direct sales rep to this inside account management position where you will be the Account Manager for a large number of our firm�s groups. We require knowledge of health insurance, claims issues, the renewal process and other related areas in order to serve our group health accounts. Your experience and sales knowledge will allow you to follow up with prospects and grow the business in your accounts, for which you will have an opportunity to earn more.

Sales Rep � Commit yourself to learning our business and take your career to a new level. We seek a highly motivated sales professional with client satisfaction as their driving influence. We require a college degree or equivalent hands on learning to facilitate your development as an industry professional who can bring credibility and trust to the client relationship.

Administrative, Resource Scheduler, Exec Asst, Tech Customer Serv Rep (Evanston, IL)

2009-11-30T08:53:39-06:00

Looking to fill administrative positiion immediately. Job duties vary from administrative, resource scheduling, overseeing project timelines, executive assistant, and basic customer service role.

We are looking for people that are reliable, well spoken and an easy communicator, energetic, friendly, team player, extremely good management skills and very organized and an eagerness to grow their skills and one that is moldable. We are looking to add an executive assistant and tier 1 tech support/customer support person to add to our support group. There is always room to grow within our organization. You will be working with a team of support and service professionals to assist our business customers. Converged Communication Systems works to sell, design, project manage, program , install, maintain and service Avaya business telephone systems and Cisco data networks. We do fully train customer service reps to get full understanding on what job requires. We also work with Nortel, telephone and internet provides, and other manufacturers like Dell and HP.

Some of the items that you will be responsible for include:
- Invoicing and accounts recievable.
- Help customers resolve problems.
- Tier 1 Customer Support: This is critical to our business. Handle customer call ins. Open tickets. Work with higher level support team to resolve issues. We will train you on basic tier 1 troubleshooting and resolution.
- Scheduling and Basic Project Management: You will have to be able to oversee simple projects and organize your timeframes as well as schedule resources and techs to projects.
- There is a lot of growth within our organization which we can help you achieve.
- Customer satisfaction calls to ensure quality. This will help customer retention.
- Database management to help update and manage our database.
- Other misc admin assistant duties and basic customer service type duties
- Work directly with Sales, Support and Marketing directors as executive assistant when needed

About Converged Communication Systems, LLC:
Converged Communication Systems (CCS) http://www.convergedsystems.com is a single-source provider of leading-edge telecommunication solutions and support services for businesses ranging from 5 to 10,000+ employees per location. We sell, install, support, and maintain customers voice and data networks nationwide.

401K Program with 3% Matching Optional
Group Health Plan

Must be extremely reliable! Must have reliable transportation. The Metra is 1 mile walk to our main office and the L is about a 2 mile walk.
Compensation Ranges on Experience: $25,000-$45,000 for starting. Performance reviews are completed quarterly and we encourage all our employees to go the extra mile to increase skills.

Executive assistants and paralegals are welcome to apply. We encourage people to apply that have the following qualities: good micromangement skills, those who execute, goal oriented individuals, good team players and communicators, highly organized individuals, people that get the task at hand done with a high level of accuracy, ability to jump on a task and complete it quickly and efficiently.

We do have other roles open for higher levels of technical support for Nortel, Cisco, Avaya, data network engineers and other telecommunication and IT consultant engineers.
Email resume to krubin@convergedsystems.com
Make sure you have a good subject telling me which job you are most suited for and attach a resume.

THESE ARE FULL TIME POSITIONS BASED OUT OF OUR EVANSTON, IL location.
http://www.convergedsystems.com/

Property Management Firm Seeks Administrative Assistant (Des Plaines)

2009-11-27T12:13:30-06:00

We are a property management firm and we are seeking an executive administrative assistant to help with all sort of duties, from filling to detailing collections to obtaining quotes, coordinating maintenance calls, answering phone, etc.. You must thrive in a busy multi tasking environment and would be willing to handle a myriad of busy duties. You will not have boring days in our company.

We seek an energetic person (you will be jumping and running around the office) with a previously stable (verifiable) work history and all of your references as well as all aspects of your resume must be verifiable. We also require that you have good (verifiable) credit free of bankruptcy or delinquencies. Honesty and intergity are a must for us.

We would consider a person with a minimum of 30 hours per week or we would consider full time salaried employment with a minimum of 50-55 hours per week.

Please send your resume to jean.m@ssmanagementgroup.com