Duties:
- Answer phones and greet clients
- Print and assembled income tax returns
- Type and assemble audit reports
- Prepare FedEx shipments, outgoing mail, process incoming packages and mail
- Order all office supplies and handle vendor contracts
- File
- Client data entry
- Assist office services coordinator as needed
- Manage office phone and address list
Desired Attributes:
- Self starter
- High energy
- Thoughtful and friendly
- Positive attitude
- Multi-tasker
- Good communication skills and outgoing personality
- Ability to independently follow up
- Professional demeanor
We live in a time when people need someone to look up to. People who, through
the very nature of their work, improve the lives of othersmaking the world a
little brighter, and a little better
The Chicago, Illinois office of the American Diabetes Association has a
full-time opportunity for a Coordinator to become a part of our team. This
individual will provide financial support for all staff.
Specific duties include: * Enter and manage critical financial data
* Provide financial reports as needed
* Processing of accounts receivable and accounts payable
*Ability to work with financial information and budget worksheets
* Ensure day to day smooth running of the office
* Word-processing, document creation and spreadsheet applications (Word, Excel
and ADA constituent tool CURE).
* Provide general administrative support for other ADA functions
Other duties include: drafting general correspondence, invoicing and
tracking vendor payments, maintaining data integrity, processing income,
expenses and budgets.
This position requires a candidate with strong accounting and data entry skills
and requires the ability to multi-task. Strong customer service skills are
required, as this position interacts frequently with association volunteers,
participants and staff.
Salary: mid to high $30's
REQUIREMENTS:
* Associate's degree or equivalent experience preferred
* Two to three years of administrative support or accounting/bookkeeping
experience preferred
* Must be proficient with Microsoft Office products, email & Internet
* Highly organized, detail oriented, and able to handle multiple projects
simultaneously in a fast-paced environment
* Excellent interpersonal, customer relations and communications skills are
essential
* Experience using Oracle or some other financial management system a plus
* Experience handling the inventory and ordering for office supplies a plus
* Experience handling correspondence with vendors a plus
*Ability to lift up to 25 lb
When you join us, you can expect competitive salaries, comprehensive benefit
programs, and a true focus on work-life balance. You can find all of this in an
environment that promotes inclusion. Are you ready to join our team of heroes?
-Must be able to multi-task, work well under pressure, and think quickly on their feet.
-Must be a resourceful and creative self-starter with a drive and passion for excellence.
-Must be a responsible, fast learning individual with impeccable interpersonal skills.
-Must possess good judgment and exercise discretion with confidential information.
-Must possess a positive, high-energy, can-do attitude.
Required experience:
3+ years of Administrative experience to upper level management.
College degree preferred.
Duties Include:
-Maintaining teams progress & spreadsheets in online database
-Maintaining calendar and coordinating appointments
-Serve as the liaison between Partner and Team
-Review applications and provide backroom support for case management
-Help transition new sales team members to the organization
(i.e. operational direction and marketing organization & direction)
Skills and Knowledge:
-Ability to adjust priorities to meet the demands of a fast-paced environment
-Ability to work with minimal supervision
-Strong PC/Internet skills (MS Office: Excel, Word, PowerPoint, Outlook, web browsers, search engines, etc.)
-Ability to work with everyone in a professional and courteous manner.
-Ability work well independently and as a team player.
Duties/expectations of position will grow based on superior performance of candidate.
Interviews will be held on Monday January 4th, 2010
Please forward your cover letter, rsum, and contact information to
kaustin@ft.newyorklife.com
Summary:
The Clinical Implementation Specialist will engage with new and existing accounts to establish credibility with provider, nursing and administrative key decision makers at health center sites to develop an implementation project plan and assist the sites in making key resource decisions necessary for HIT implementation. In this capacity, the Clinical Implementation Specialist will also provide thought leadership on the value of implementing and utilizing HIT as well as aide key leaders on strategies for thoughtful and successful HIT implementation.
The Clinical Implementation Specialist will provide leadership and expertise in the development of implementation and training materials to be used to support HIT implementation. This will include conducting focus groups, analyzing customer and end-user satisfaction data as well as reviewing organizational quality data. The Clinical Implementation Specialist will work as part of an interdisciplinary team to create and deliver implementation products and services including end-user training materials, implementation support documents, and per-post HIT implementation surveys.
The Clinical Implantation Specialist will also serve as a member of the support team aimed at providing level II support to implemented sites. This will include covering the after hours and weekend support calls, attending weekly support meetings, and managing an up to date on-line ticket tracking system.
RESPONSIBLE FOR:
Customer Relations
Engage with new account and existing account sales opportunities to establish credibility with clinical staff/leaders and key decision makers at prospect sites to drive clinical strategy and demonstrate software solutions.
Provide thought leadership on the value of implementing and utilizing clinical software solutions, particularly as they relate to using HIT in CHCs.
Work in close partnership with the administrative/business team to provide input regarding product positioning in the CHC and safety net market
Provide leadership and expertise to research the customer's environment and determine the business fit of the hosted HIT solution and opportunities including interviewing clincial staff at customer sites and gaining an understanding of workflow, identifying opportunities for improvement, and establishing business fit.
Work as part of an interdisciplinary team to create and deliver product demonstrations to new prospects and existing customers. During this process, the Clinical Implementation Specialist will create personalized demonstrations based on knowledge gained about the customer, demonstrating how Centricity CPS can improve the customer's business
Accompany prospects on site visits to existing customer sites to help the prospect understand the benefits and use of Centricity CPS and Alliance membership at that customer site.
Represent the Alliance of Chicago in the larger HIT community, including speaking engagements, national healthcare initiatives and conferences.
Training/HIT Development
Supports the development of, organization/coordination, implementation, evaluation, and continuous monitoring and maintenance of training materials for HIT implementation for all levels of community health center/staff, including Super Users at each site and Alliance staff.
Develops training curricula and training design for select courses/services for community health centers
Develops and implements assessment tools, web based surveys, and e-learning opportunities (including course authoring and systems support/maintenance)
Delivers training and retraining for Alliance members/customers
Maintains records of and creates reports for training, attendance, evaluation and tracking for all training offered by the Alliance
Development of site specific training programs for preparation, implementation and maintenance of HIT
Development and implementation of curricula and Train-the-Trainer materials
Assist the Director of Operations and Clinical Informatics and the Clinical Informaticist in designing, creating, and implementing revised/new HIT clinical content.
Implementation and maintenance of HIT
Supports health center sites key leadership by identifying change management and sponsorship opportunities necessary for HIT implementation
Develops and maintains and up-to-date and complete HIT implementation plan
Identifies strategies for workflow analysis and reengineering necessary for HIT implementation.
Supports health centers Clinical Operations Management by developing polices and tools need for implementing HIT and monitoring adoption of technology.
Responsible for clinical aspects of EHRS testing including:
o Development of end user testing scenarios.
o Defining test patients.
o Conducting, analyzing and reporting results of system testing of end user and clinical operations applications.
Summary:
The Clinical Support Specialist (CSS) will work as part of an interdisciplinary team to facilitate the implementation of an electronic health record system in safety net health centers through workflow analysis, training, and go-live support.
The CSS supports the development of, organization/coordination, implementation, evaluation, and continuous monitoring and maintenance of training materials for HIT implementation for all levels of community health center staff, including Super Users at each site.
The CSS will provide go-live support for organizations for a period of time during which training and workflows will be evaluated, end user competence will be assessed, and validation of technical solutions will occur. The CSS will assist health centers to design post-live EHRS management and internal training strategies.
The CSS will also serve as a member of the support team aimed at providing level II support to implemented sites. This will include covering the after hours and weekend support calls, attending weekly support meetings, and managing an up to date on-line ticket tracking system.
RESPONSIBLE FOR:
Customer Relations
Establish partnerships with health center staff by gaining organizational knowledge, demonstrating collaborative thinking, and delivering high quality customer service
Interview clinical staff at customer sites and gaining an understanding of workflow, identifying opportunities for improvement, and establishing the business fit of HIT.
Represent the Alliance of Chicago in the larger HIT community, including speaking engagements, national healthcare initiatives and conferences.
Implementation and Training
Work with teams through the workflow analysis process: Assist teams to document current clinical workflows, assess workflows, and re-engineer workflows to support effective delivery of patient care
Work with implementation teams to help design, test and implement best practices and standardize work flows
Support the design and development of clinical content within the EHRS application.
Provide training on application configuration and assist in building content within the application
Conduct training sessions to facilitate end user learning of EMR software, including classroom training, simulations, dress rehearsals, and web training
Write, update, and review documentation and training modules
Deliver training and retraining for Alliance members/customers
Maintain records of and creates reports for training, attendance, evaluation and tracking for all training offered by the Alliance
Support health center implementation teams during implementation phase and for a time after go live
Support
Serves as member of the support team responsible for clinical/end-user level II support.
Works with staff at health center sites to solve problems specific to EHRS development, implementation and maintenance
Assists health centers is the optimization of EMR use, including workflow analysis, identifying training needs, and identifying new technologies to improve patient flow, documentation, and quality of care
Prepare reports and recommendations to guide health centers in managing implementation issues and optimization efforts
QUALIFICATIONS:
Associates Degree or equivalent experience required.
More than 2 years of experience in a health care setting, demonstrating clinical operations knowledge
Knowledgeable about HIT applications and/or familiarity with use of HIT applications in the ambulatory/outpatient setting
Proven ability to use an EHRS, preferably GE Centricity
Ability to work with standard Microsoft Office XP (Word, Excel, Power Point, Project, and Outlook).
QUALITIES/EXPERIENCE:
Knowledge of and experience in health care setting. Knowledge of documentation standards and regulatory requirements including HIPPA, JACHO, quality assurance, and healthcare compliance
Flexibility and ability to work with individuals of diverse backgrounds and educational levels
Ability to function in a collaborative and collegial environment as a team player.
Ability to work in variety of settings
Ability to prioritize and set expectations
Ability to generate trust and build alliances with coworkers
Ability to travel up to 60%
Responsibilities include:
- Assist in the day to day operations of the office including accounts payable, accounts receivable, application possessing, leasing, interim and annual recertification's and tenant relations
- Ability to take charge & make sound decisions
Competitive benefits package includes: Medical, dental, vision, 401k, Short Term and Long Term Disability Insurance.
Please submit resume to: HR@intercoastalgroup.com
Or stop by
College Park Apartments
930 College Blvd.
Addison, IL 60101
You are a friendly anal-retentive who thrives on being needed and pulled in many directions at once. You are strong, solid, the linchpin of the company, the referee, and the glue that holds it all together. You're looking for a place where you can jump in at the ground floor and stay for years as we grow.
You'll be responsible for coordinating all aspects of executive life, managing general office operations, coordinating the team, client communications, organizing complex schedules and information, and tracking projects and deliverables. You'll assist in preparation of presentations, proposals, and correspondence.
We've got a zillion things going on at once and someone's got to make sure it's all tracked and orderly. You need to be a confident individual who can build process and systems that stabilize an ever-changing organization. You're the type of person who recognizes where processes can be improved and who takes the initiative to improve them. You have exceptional communication skills, the ability to perform flawlessly and professionally in a fast-paced environment, and the grace and willingness to change direction when circumstances demand.
Skills and Experience Required
At least 5 years of administrative experience in a fast-paced, entrepreneurial environment.
Outstanding written and verbal communication skills, able to engage in CEO-level business correspondence.
Professional demeanor and excellent phone manner.
Very computer/web savvy. Everything we do is electronic only. Proven mastery of Office applications, including Word, Excel, PowerPoint and Outlook.
Insanely organized - with the ability to create organizational systems.
Ability to handle multiple complicated tasks simultaneously.
Ability to coordinate hectic schedules that change rapidly.
Obsessive attention to detail.
Extreme discretion and good judgment.
Optional but helpful: Experience with financial management (Quickbooks)
Upbeat with a great sense of humor.
How to Apply
Send cover letter, resume, and salary requirements by email to Preston Firestone at preston@gaspedal.com. The subject of your email should read: "G112 Executive Admin, Your Name." GasPedal is an equal opportunity employer. This is a full-time position based in Chicago, hiring immediately. No relocation assistance is provided.
GasPedal is a dream job if you are interested in blogs, social media, word of mouth, or the future of marketing
You wont just be reading about the visionaries, youll be working with them to make the future more ethical and effective. Stop talking about this stuff do something about it.
We are a creative team who loves to innovate, so youll have lots of opportunity to do interesting things. Our employee handbook has a few simple rules: No office politics. No jerks. Real personal growth. And a guarantee that you will never again have a single boring day at work.
Read our stuff. Send us a resume. Make a difference.
Desired skills:
QuickBooks experience is a plus
Microsoft Office proficiency
Great telephone & communication skills
Excellent business writing skills
Highly organized, punctual, professional, and reliable
Requirements:
English-Russian speaking (both fluent languages is a must!!!). PLEASE DO NOT RESPOND TO THIS AD IF YOU DON'T SPEAK BOTH LANGUAGES!!!
Strong communication skills;
Ability of multi-tasking.
Responsibilities:
Answer phones;
Schedule appointments;
Make copies;
Other small administrative-assistant duties;
Knowledge of Microsoft Excel and Word
Basic computer skills (e-mailing).
THIS IS A TEMP-PERM POSITION
$12 PER HOUR Depending on Experience
40HRS PER WEEK
1ST SHIFT AVAILABLE
REQUIREMENTS:
CUSTOMER SERIVICE 2 4 YRS
QUICK BOOKS PRO 5 6 YRS
MACK EXPERIENCE IS A PLUS
NOTE: EXPERIENCE IN INDUSTRIAL FIELD OR FREIGHT FORWARDING ORDER ENTRY IS +
PLEASE EMAIL OR FAX RESUME
***ONLY IF YOU MEET THE QUALIFICATIONS***
FAX# 847-952-0996
EMAIL: RESUME@USSTAFFINGINC.COM
FOR ANY INFORMATION
CALL 847-952-0881
US STAFFING
-Answering Phones
-Some accounting including; receivables, payables, etc..
-Maintain filing system
-General office duties; mail, clerical, word processing etc..
-Develop and maintain good business relationships with clients
Manage and track company compliance regarding over 200 healthcare employees
Serve as primary company contact with client hospitals and field employees
Maintain company credential database and 3rd party software databases
Work with operations team to maintain company compliance across several disciplines
Assist with maintaining company JCAHO compliance and certification
Prepare reports, manage annual mailings, send out notices, etc.
Required Skills & Experience:
Excellent attention to detail
Excellent customer service skills
Excellent communication skills
Familiar with Access, Excel, Word, Powerpoint
Healthcare knowledge or background
Knowledge of Joint Commission (JCAHO) requirements and policies is helpful
A minimum of two years experience in a like administrative position
Interested in working with a small company with big growth?
Looking for work that makes a difference for people?
A local loss mitigation firm is looking for motivated, intelligent and personable people for a limited number of positions in its negotiations department. The ideal candidate has an excellent phone personality, can manage multiple assignments on deadlines, and has the patience and persistence to work with the bureaucracy of large banks. The company works with people who are in various stages of financial distress and assists them in achieving a favorable resolution of their situation with their bank.
The position is commission based with earnings projected between $30-$75k, depending on a part-time or full time commitment and effectiveness in the role.
Our downtown office is searching for a Receptionist! We're open Mon Sat 8-7 each day! Flexible hours available for the right applicant!
Responsibilities Include greeting guests at the office scheduling appointments for future clients and organizing mail...Other tasks errands will also be assigned to our new employee. If you're interested,
please send your resume to us. Our downtown office is searching for a Receptionist! We're open Mon Sat 8-7 each day! Flexible hours available for the right applicant!
Responsibilities Include greeting guests at the office scheduling appointments for future clients and organizing mail...Other tasks errands will also be assigned to our new employee. If you're interested,
please send your resume to us. Our downtown office is searching for a Receptionist! We're open Mon Sat 8-7 each day! Flexible hours available for the right applicant!
Responsibilities Include greeting guests at the office scheduling appointments for future clients and organizing mail...Other tasks errands will also be assigned to our new employee. If you're interested,
please send your resume to us. Our downtown office is searching for a Receptionist! We're open Mon Sat 8-7 each day! Flexible hours available for the right applicant!
Responsibilities Include greeting guests at the office scheduling appointments for future clients and organizing mail...Other tasks errands will also be assigned to our new employee. If you're interested,
please send your resume to us. Our downtown office is searching for a Receptionist! We're open Mon Sat 8-7 each day! Flexible hours available for the right applicant!
Responsibilities Include greeting guests at the office scheduling appointments for future clients and organizing mail...Other tasks errands will also be assigned to our new employee. If you're interested,
please send your resume to us.
*Must be able to work all of the shifts above. This position does require some flexibility. Strong attendance record will be necessary. Additional shifts may be available at a later time.
Compensation will be paid hourly plus very attainable sales incentives. You'll also receive one free massage therapy session every month as a benefit to you!
You'll be taking incoming calls, greeting clients, accepting payments, booking appointments, selling memberships & packages, maintaining the appearance of the studio and other support tasks and projects as needed.
We're seeking mature candidates with EXCELLENT phone and computer skills, sales experience, a positive attitude, professional appearance and the desire to be a team player with our staff of receptionists and massage therapists. Candidates with prior receptionist experience will certainly be a plus!
ALL CANDIDATES MUST SEND THEIR RESUME TO APPLY FOR THE POSITION. PLEASE DO NOT APPLY IF YOU DO NOT MEET ALL REQUIREMENTS ABOVE. PLEASE DO NOT CALL STUDIO.
You need to have professionalism, good outlook skills, some experience in construction.
Self directed, able to work alone and occasionally with others.
Bookkeeping skills, reconcile, ar, ap.
Must have good work attitude,
Over time, you will have to work without direction. I need somene confident in their abilities.
$30-35K
**Must have stable resume and at least 2 years office experience in order to be considered
**4 year degree preferred
Duties:
- Answer main phone line
- Assist Administrative Assistants with backup work
- Greet Visitors
- Prepare FedEx shipments, process incoming packages, and mail
- Book conference rooms and set up/take down meetings
- Assist visitors with key cards and help with new hire orientations
- Order all office supplies and handle vendor contracts
- File
- Handle interoffice announcements
- Assist office services coordinator as needed
- Manage office phone and address list
We are seeking long term, part time (about 30 hours a week) clerical and marketing help. We have been a successful family owned and operated business for over 25 years.
The ideal candidate is one who
* Is good with the camera. Preferably experienced in taking macro pics and uploading them using Adobe Photoshop.
* Is proficient on a PC.
* Seeks employment in an informal, small office environment.
* Is within a half hour commute to the loop.
* Needs this position as supplementary household income, not primary.
* Has a college degree and can confidently communicate in English.
* Has a clean background & excellent references.
* Has a flexible and dynamic personality. This is key not only for training purposes but for daily prioritizing and juggling job functions.
* Can start by early January, 2010.
Starting pay is around $10/hr depending on ability/ experience. There is potential to earn considerably more with increased responsibility including direct sales.
If you fit this profile, please forward your resume. Please state in your reply where you currently stand in your professional life and why this particular post interests you.
Requirements:
- 1 - 2 years General Office Experience helpful
- Strong computer knowledge/skills (Windows based Operating Systems, Microsoft Word & Excel, Basic computer hardware such as Scanners, Printers, etc.)
- Ability to type 50+ words per minute
- Excellent Written and Oral communication skills (Proper Spelling is a MUST)
- Great Organizational and Time Management skills
- Effectively handle multiple projects; Seeing each project and task through to completion in a timely manner
- Ability to work both Independently or Collectively with other employees
- Friendly, Dependable & Reliable
- Willing to learn and take on new jobs, Ability to multi-task, etc...
- Great customer service skills
- Previous experience in Accounting is preferred, but not necessary!
***TO APPLY, PLEASE VISIT WWW.REALOGY.COM AND SEARCH FOR VACANCY IRC20530 - RESUMES SUBMITTED VIA EMAIL WILL BE DISCARDED****
Responsibilities
Facilitate the coordination of leases with Corporate Real Estate in New Jersey.
Generate various reports and compile information for managers.
Retrieve database information upon request.
Review and process invoices.
Resolve routine lease and account payable issues.
Support the entire facilities team in all metros.
Requirements
2-3 years experience working within a corporate facilities department.
Understanding of Real Estate industry a plus.
Detail Oriented.
Good communication skills.
Associates degree or equivalent work experience required.
1. To maintain a productive and efficiently scheduled appointment book that keeps the office running smoothly.
2. Ensure patients are arriving on time for their scheduled appointment.
3. Contact patients by letter, post cards and emails to create affinity with the office.
Responsibilities
Regulate patient flow
Booking new patient appointments
Scheduling the patient & maintain the appt book
Recall reactivation
Appointment confirmation list
Missed appointment procedures
Short call, missed & un-scheduled TX list binder
Discharging patients
Stocking exam rooms with needed documents
Assisting Staff as needed
Duties include sales and business development support, Internet marketing and general marketing plan execution as well as clerical, data entry, light accounting and project based work. The General Manager projects a professional company image through telephone, writing and electronic mail communications.
DUTIES AND RESPONSIBILITIES
1. Perform various administrative and organization functions
2. Develop procedures for E-Marketing/Internet marketing services for clients and prospects.
3. Perform various customer service functions
4. Contact and conduct initial follow-ups on sales prospects
5. Coordinate with our sales staff to facilitate marketing functions (i.e. media kits, thank you letters, email marketing newsletters, etc.)
6. Provide status reports to management on overall sales, marketing and accounting activities
7. Create and modify documents using Microsoft Office, Excel and PowerPoint.
8. Perform general clerical duties to include but not limited to: faxing, scanning,
mailing, and filing.
9. Maintain hard copy and electronic filing systems.
11. Preparation of sales proposals from information gathered in fact finding
11. Perform Invoicing for customers, prepare checks for vendors, perform simple collection reminder calls.
12. In addition to these typical duties, may perform other duties as assigned and required.
When applying, please take the time to ensure your resume highlights the above qualifications, as these are the key skills we seek in an Administrative Assistant.
In addition to the daily requirements of maintaining the office workflow and working closely with the other Marketing Associates and Northwestern University interns, the Administrative Assistant will work closely with Joel Warady, the Principal of the consulting group. As a nationally sought-after professional speaker, a significant portion of the Administrative Assistants work will include the marketing of this integral segment of the Joel Warady Group revenue stream.
The Joel Warady Group is a privately owned, boutique marketing and business growth consultancy specializing in Consumer Packaged Goods as well as the B2B service industry. With over 40 years of collective experience in marketing, Joel Warady Group provides an all-encompassing strategic and execution solution for small and mid-sized companies.
The chosen candidate will be the face of the office, and the point person in answering phones, greeting the offices clients who visit from throughout the US and Europe, manage the document flow of the office, and maintain the financial records for all clients. This is a great opportunity for the right person who is looking to get their foot in the door with a unique marketing company, while at the same time learning business skills from a recognized entrepreneur.
Our offices are located in Evanston, IL right off of the CTA Purple Line- and Metra- Davis stops. Salary range is $26,000 - $29,000 per year. Individual salary will be determined based on skill-set and experience. Health coverage is provided after 60 days.
We are currently seeking a motivated and experienced individual to assist our sales team with promoting, prospecting and selling our successful product line. Qualified individual should have some sales assistant/administrative experience, but more importantly, posses an energetic and outgoing personality and the desire to join a team environment. Bilingual a major PLUS! (English/Spanish)
Responsibilities:
Full support of the Sales Team
Provide excellent customer service with customer follow up, answering incoming sales calls, prospecting and appointment setting.
Work with purchasing department to create estimates.
Utilize strong written and oral communication skills while answering incoming emails, preparing letters and sample mailings, and assisting with marketing activities.
Continually communicate and assist in resolving any issues that would affect customer relationships.
Learn and understand the general description and intended use of products.
Prepare shipping documents and interface with shipping companies.
Arrange travel for sales people.
Exhibit a professional and courteous manner at all times.
Provide assistance to all sales channels as needed and requested.
Perform tasks for special projects as assigned.
Maintain a safe and clean work environment.
Maintain business confidentiality relative to pricing, promotion, customer lists, and methods of distribution.
Occasionally attend trade shows (both in Illinois and out of state)
Skills and abilities needed:
2-3 years administrative experience preferably in a sales/customer service position
Ability to thrive in a dynamic and busy work environment
Excellent customer service skills and phone manner
Genuine ability to prioritize tasks and be extremely detailed oriented
Must be able to multi-task
Proficient computer and keyboard skills
Knowledge of QuickBooks a plus
Knowledge of Microsoft Office a plus
Bilingual a major PLUS! (English/Spanish)
REQUIREMENTS:
-Professional work ethics
-Excellence in Communication
-Top notch Organizational skills
-Knowledgable phone manners
-Self motivated
-Minimum 3 years previous experience at this position
BENEFITS:
-Good hourly salary paid bi-monthly
-Paid Holidays
-Health Insurance
-A strong Growth company
*****Must apply online at www.realogy.com - search for vacancy number irc20526. Emailed resumes will be discarded. ****
Job Duties:
Process Listings
Enter Listings in MLS
Enter SIS info. into Trident
Add PCR & Addendums to MLS
Occasionally make home booklets and pages to go in addendums
Process Offers
Enter information into Trident database
Send appropriate copies to regional office in Northbrook, IL
Close out listing in MLS
Process check, HUD, & blue sheet and send to Northbrook
Type exception letters
Comply new listings for the Full Fee Report monthly
Manage all database advertising as it relates to MLS listings (updating listings with photos, price, and agent information)
Process new hires by sending notification to HR and IT.
Preferred Qualifications:
High School Diploma or equivalent.
Two or more years experience in a customer centric business environment with administrative responsibility.
Proficiency in Microsoft Office.
Creative problem solving skills.
Strong communication skills, verbal and written.
Ability to interact successfully with both internal and external customers at all levels.
Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interest and discounts.
Ability to multi-task, prioritize and be flexible with changing business needs in a team environment
Downers Grove: Small, fast-paced Embroidery/Silk Screen/Transfer company looking for the right person. Learn the business from the ground up. Excellent opportunity for a hard-working individual with the ability to multi-task.
Begin your employment by answering and routing inbound telephone calls. Assist customers in finding their order progress. Greet, route and/or handle walk in customers. This process can be an excellent stepping stone to a Customer Service positionif YOU choose.
The qualified candidate(s) will enjoy:
An hourly wage of $11 - $14 DOE (please read the degree requirement section for an insight on how we view our employees and this position)
A fast-paced and challenging office environment
Great opportunity for advancement
401 K w/ matching
Profit Sharing program
Incredible health plan!
Our mission is to help people make conscious, well-informed decisions about their and their family's future financial security and then implement those decisions as smoothly as possible. The Administrative Assistant provides customer service and support to the client services team. The ability to overcome roadblocks and the flexibility to take on additional responsibilities as needed without sacrificing accuracy will define success in this position.
Responsibilities include:
Answering phones
Greeting clients
Scheduling appointments
Organizing data for servicing clients
Establishing rapport with vendors to expedite service or resolve discrepancies
Taking full ownership of assigned tasks
Purchase errands with company vehicle
Entry of data into computer systems
Requirements:
- 4 year Bachelors degree in any field - (Please, If you do not have a 4 year degree, don't apply; this is firm. This position will offer the right candidate room for advancement and career development outside of the administrative realm (we had an admin start this year, who is now a manager!))
- Positive, friendly, outgoing personality
- Competency in MS Office Suite
- Strong problem solving and organization skills
- Excellent verbal and written skills (We are looking for someone who writes well and wouldn't send out something with spelling or other grammatical errors)
- Conservative business attire
PLEASE GO TO WWW.REALOGY.COM AND SEARCH FOR VACANCY NUMBER IRC20516 - APPLICATIONS SENT THROUGH EMAIL WILL NOT BE ACCEPTED
Location: Orland Park, IL
The PART-TIME Receptionist is responsible for answering multiple phone lines and directing callers to appropriate personnel. They also may assist in setting showings and maintaining listings in the system. They also greet clients and support other administrative staff members.
Job Duties:
Answering phones and directing callers to the appropriate destination.
Setting showings by calling sellers and showing agents to give them pertinent information to show properties.
Maintaining listing information including status, price and showing information in the system.
Creating brochures/flyers using Microsoft Publisher
Welcomes on-site visitors and determines nature of business and announces visitors to appropriate personnel.
Receives, sorts and routes mail to appropriate personnel.
Maintains fax machines and assists users with the transmission and routing of faxes.
Keeps reception area neat and ready for visitors.
Preferred Qualifications:
High School Diploma or equivalent work experience.
Customer Service experience.
Proficient in Microsoft Office; including Outlook, Word, Excel, PowerPoint, and Publisher
Creative problem solving skills.
Strong communication skills, verbal and written.
Ability to interact successfully with both internal and external customers at all levels.
Ability to multi-task, prioritize and be flexible with changing business needs in a team environment
* Heavy calendar management including both business and personal events. Monitor, remind and confirm all appointments.
* Screen all incoming emails, calls and correspondence.
* Coordinate all meetings, appointments, conference calls.
* Coordinate all personal and business travel.
* Coordinate party or event planning
* Handle special projects.
Performs word processing and desktop publishing to include presentations, spreadsheets and graphs; transcribe information of a technical and/or sensitive nature; may be required to take meeting and/or conference call minutes. Screens calls and routes correspondence to appropriate personnel; brings issues to the attention of the Executive Assistant. Actively promotes and ensures clear communication within the department and facilitates inter-departmental communication. Maintains planning calendars and works with division management to formulate data for reports. May be required to perform other related duties as required and/or assigned.
Clear, professional and personable language skills
Professional writing skills which reflect correct grammar, spelling, punctuation, composition, quality, and fluent vocabulary
Intermediate knowledge of Microsoft Word, Excel, and Outlook
Ability to organize and prioritize multiple projects
Ability to process information with speed and accuracy
Ability to professionally deal with unexpected demands and incidents
Willingness to initiate improvement and expansion of existing systems
1. Responsibility: Ensure office functions are conducted efficiently and accurately.
Duties:
a. Administrative staff will be scheduled assuring appropriate telephone coverage; if necessary provide back up coverage.
b. Assure all calls and information received expediently and accurately to appropriate personnel.
c. Assure all incoming mail, faxes, and deliveries are distributed promptly.
d. Establish system assuring outgoing mail is sent out as needed.
e. Assure all persons coming into the office are greeted in a professional, polite, and courteous manner.
f. Ensure adequate coverage of office responsibilities during regularly scheduled office hours.
g. Anticipate the need for and approve temporary staff support as necessary.
ADMINISTRATIVE
1. Responsibility: Maintain office records and files.
Duties:
a. Maintain a tracking/check out system for all records/files maintained by Office Staff.
b. Assure systems are in place for maintaining staff training records and documentation.
c. Assure all master forms, policies, job descriptions and training manuals are current.
d. Assure consumer files located in local office are maintained in accordance to policy.
e. Assure files for Incident Reports and HIPAA are maintained in accordance to policy and procedure.
f. Assure all filing is completed in a timely fashion.
PERSONNEL
1. Responsibility: Supervise Program Assistant and Receptionist
Duties:
a. With Director approval recruit for qualified program assistant/receptionist.
b. Interview all qualified applicants.
c. Complete reference checks for all qualified applicants.
d. Train program assistant/receptionist on all duties associated with the position.
e. Provide direction and support to PA/receptionist.
f. Complete employee evaluations in a timely manner.
g. Monitor timeliness of PA/Receptionist work.
h. Monitor quality of PA/Receptionist work.
There are additional duties, which will be discussed in the formal interview
Category: General Administration: Secretaries, Receptionists and Office Personnel, Keywords: Administrative Assistant, Administrator, Personal Assistant (PA).
What Providential can do for you:
* Health and Dental Insurance, 401k, etc.
* Licensed Mortgage Banker
* Strong Financial Backing
* FHA and VA Approved
* Opportunity for leadership and advancement (Build a Career)
* Entrepreneurial, Positive and Rewarding Culture
* Multi-State Licensing (and adding more) IL, IN, MI, WI, MN, MO, CA and FL
What we are looking for:
* 4 + years of experience in a Loan Processor capacity
* Ability to effectively manage a pipeline of not less than 30 loans
* Familiarity with Agency, FHA, and VA guidelines and processes
* Strong organizational and proactive communication skills a must
Job Requirements
* Maintaining accurate information in loan operating system at all times
* Excellent communication and customer service skills
* Pre-underwrite of loan files prior to submission to lender
* Excellent customer service skills to apprise parties of loan status at all times
* Great attitude and consummate team players
Compensation: Salary plus bonus targeted at $40,000+, with substantial opportunity for income growth
We want candidates who expect a lot of themselves, who want to be the best at what they do, who want to work hard and want to have fun while doing it.
We are looking for both part-time and fulltime Personal Assistants who have experience in one or more of the following categories:
Event & Travel Planning
Home or Small Office Management
Home Dcor
Home Organization
Moving Organization
Personal Shopping
Wardrobe Styling
Concierge Services
Correspondence Management
The following candidates must have excellent writing and communication skills, superior interpersonal communication skills, be computer savvy and have a track record of success. This job requires extreme attention to detail and must be able to multi-task. We are looking for people who are highly organized, dependable and enthusiastic in a demanding, fast paced working environment.
SKILLS:
Basic knowledge ( Form 1040, From 1040ez)
Basic computer skills for imputting tax return information.
Deal with public in a helpful and supportive manner.
Friendly, dependable and flexible
-Answers all incoming telephone calls and routes them to the appropriate party for multiple sites. This may also involve answering general questions about company such as the mailing address, fax number or the correct title and spelling of an employee. Greets all visitors to the office and offers them refreshments while they are waiting and contacts the person that the visitor has come to see.
-Receives tenant service requests and directs them to the appropriate building personnel at the appropriate property.
-Maintains building filing systems at each location.
-Assists in preparation and delivery of various written and oral communication with tenants for both properties.
-Assists with the implementation of an electronic, web-based work order system to be used for both properties' service requests. Requires setting up and coordinating multiple tenant databases.
-Maintains multiple databases detailing all service requests, including lighting maintenance database, showing time received and time service request was completed, using electronic work order system, if available. Processes billable tenant work requests.
-Receives all incoming packages to the company and routes them appropriately.
-Maintains all vendor and tenant contact lists and distributes accordingly for both locations.
-Coordinates after-hours work at the building with appropriate property personnel. Records receipt and accuracy of certificate of insurance (COI) for all vendors and tenants. Tracks COIs via insurance database for both sites.
-Assists with accounts payable processing at multiple locations including, preparing standing purchase orders, maintaining credit applications for new vendors, completing new vendor forms, and processing invoices through electronic payables system. Aids property manager with preparation of monthly accruals.
-Prepares tenant monthly statements and handles tenant account inquiries at each location. Reviews and monitors accounts receivables.
-Assists with monthly/quarterly janitorial inspections with vendor representatives and reports findings to building manager as requested. Coordinates all janitorial comments and requests with the night janitorial supervisor.
-Completes tenant move/in and move/out forms and procedures as appropriate.
-Assists with annual asset management plan, including development of administrative budget and input of budget data into accounting software. Assists with preparation of multiple budgets.
-Assists with preparation of monthly operating report at each site.
MINIMUM EDUCATION AND EXPERIENCE:
High School equivalent required. Some college, Associates or Bachelors Degree, required. Experience in real estate accounting and/or property management preferred. Ability to multi-task and strong organizational skills are required.
REQUIRED LICENSES, CERTIFICATES OR KNOWLEDGE:
Must be familiar with basic word processing and spreadsheet software, preferably MS Word and Excel. Knowledge of accounting software, MRI, AVID Xchange, and work order systems, 360, preferred.
WORKING CONDITIONS:
Working is normally performed in a typical interior/office work environment. The position requires employee to commute between multiple suburban locations based on a set work schedule. Supports both locations via shared phone system and software applications.
We recycle laser printer toner and inkjet cartridges. Our group of companies has been in business for over 15 years with Head Offices in Chatsworth, CA.
We are looking for an enthusiastic, well organized, articulate, and driven individual with some Accounting background to fill an open position of Inventory Control/Data Entry.
The general duties include but are not limited to:
Insuring that the packing slips received from the Shipping Dept match the Purchase Orders issued to the vendors
Receiving of purchase orders in MAS 200 accurately and in a timely manner.
Effectively communicating all discrepancies to the vendors.
Running daily Inventory reports
Running daily back order reports and communicating with proper people to obtain tracking information and ETAs.
Effectively communicating with the Accounting Dept and the warehouse in order to investigate receiving discrepancies.
Notifying vendors of defective products received and obtaining RMA numbers to return the products.
Candidate must be computer literate, competent in math and calculations with excellent written/verbal communication and organizational skills. Ideal candidate must also have the ability to prioritize and operate independently while working in a team environment. Ability to multi-task is a must.
Knowledge of MAS 200 is preferred.
We provide medical benefits (HMO) with 50% of the premium paid by the company and one week paid vacation.
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For information on this please e-mail your resume with salary history to patricia@cardinalcartridge.com
Company Description
High Five Products, located in Chicago's River North district, is a manufacturer of disposable gloves and non-woven apparel for both medical and industrial applications. Our client base consists of distributors and re-sellers in the medical, dental, laboratory and safety markets. Founded in 1995, the company has enjoyed tremendous growth and has quickly established itself as a premier manufacturer of infection control products. Here is an opportunity to enter a rock solid industry historically impervious to swings in the economy.
Opportunity
We are looking for a bright professional to join our accounting team. This is an opportunity to be a key player in a rock solid company. Our employees work hard together in a spirited fast paced atmosphere and enjoy a business casual dress code. We offer a competitive compensation package that is commensurate with experience.
Responsibilities include:
Posting lockbox and credit card receipts
Working to resolve customer disputes in a timely and friendly manner
Preparing bank deposits on occasion
Printing invoices
Collecting on aged accounts
Processing vendor invoices for payment
Performing miscellaneous duties as assigned
Requirements
Recent Bachelors Degree (preferred but not required)
3 years minimum of related experience
Strong computer background
Strong communication and interpersonal skills
Strong skills in analysis and problem-solving
We need someone with high standards who is smart, energetic, super-organized and proactive, someone who can take a project or task and run with it, with minimal supervision. You must take pride in your work (and our space) and enjoy doing your job well.
To work with us, here are the requirements youll need to possess:
- A minimum of 5 years solid experience in an Office Manager or Office Manager/Administrative Assistant role. Small company experience (fewer than 50 people) preferred.
- Strong organizational and administrative skills
- Ability to juggle multiple projects at one time, and juggle them well
- Ability to be proactive and initiate tasks - not afraid to ask questions, problem solve or use creative thinking to get tasks done
- Honesty, dedication and sharp attention to detail and accurate follow-through
- Energy, enthusiasm, and a strong willingness to learn and grow
- Great phone voice and front desk presence
- Strong verbal and written communication skills
- Maturity you can handle yourself well under stress and know how to act professionally
- Excellent computer skills are a must (Word, PowerPoint, Excel, and Outlook)
- 2 years college required (minimum), along with at least 3 professional references
This position is a contract position with the opportunity for full-time employment (with benefits) after 60 days.
How to apply for this opportunity:
Submit your resume, along with salary requirement and a cover letter that answers the following questions:
- What makes you different than other candidates? What can you offer us that they can not?
- Why do you enjoy being an Office Manager?