Executive Assistant/Operations Associate (chicago: city of chicago)

A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the daytoday operations of the business. This is a highimpact role for a proactive, detailoriented professional who thrives in a lean environment and enjoys partnering closely with senior leaders to keep priorities moving and the firm running smoothly.

THE ROLE:

• Act as a righthand to the Managing Partners and COO, tracking priorities, followups, and firmwide initiatives.
• Provide direct executive assistant support to senior leadership, including calendaring, meeting coordination, and preparation, and travel.
• Manage recruiting logistics, onboarding/offboarding, and employee records.
• Coordinate internal culture initiatives, team events, and key milestones.
• Oversee office operations, vendor relationships, subscriptions, and facilities needs.
• Support operational projects such as office changes, system implementations, and process improvements.
• Partner with IT and external vendors to ensure seamless office functionality.

YOU:

• 3+ years of experience in executive support, office management, or operations, ideally in professional services or finance.
• Highly organized with strong followthrough and the ability to manage competing priorities.
• Polished communicator with sound judgment and discretion.
• Proactive, detaildriven, and comfortable anticipating leadership needs.
• Proficient in Microsoft Office, Outlook, and Zoom; recruiting or project tools a plus.

DETAILS:

• Hours: 8:30am - 5:00pm CT
• Hybrid: 3-4 days per week in office

This firm offers a competitive compensation and benefits package and the opportunity to work closely with senior leadership in a collaborative, highperforming environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)