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favorite this post Seeking a Dynamic Office/Personal Assistant (River West) hide this posting unhide

compensation: $18 - $20/hour, depending on experience
employment type: part-time

A design firm is seeking a dynamic Office/Personal Assistant for part-time work, up to 30 hours per week in our River West location. Great work environment, we're a small firm - but mighty.

Duties include, but aren't limited to:
• Handling Accounts Payable/Receivables
• Obtaining vendor quotes
• Writing purchase orders
• Creating client proposals and invoices
• Purchasing products
• Following up - expediting product purchases
• Coordinating product shipping and receiving
• Document - track project purchases
• Client billing - Monthly
• Answering phones
• Receiving mail
• Ordering office supplies
• Printing, shipping and mailing back returns.
• Overseeing potential IT and phone issues
• General office administration - management

Having an understanding of QuickBooks Pro is a plus but is not necessary. Basic understanding of Microsoft Excel and Word is necessary. Running errands is necessary within this role -including picking up samples, making small deliveries/returns. (Lyft/Uber/Ventra Card is provided for running errands.)

The ideal candidate will possess the following qualities: Must be a Self-Starter. You will be working pretty independently most days, so this is a super important quality to have. Task-Oriented, with the ability to initiate the follow-through for task completion. Highly Organized and Detail Oriented - The ability to organize your workflow and prioritize accordingly. Accurate could be your middle name ;-) and if you operate from your left brain, that would be awesome!

Small companies need people who are willing to jump in and assist wherever needed, ours is no different. If you think you'd be a great fit for our team, we'd love to hear from you!

For consideration, respond to this with your resume and cover letter. We are looking to fill this position pretty quickly!

  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6847106588

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